Agenda - 06-02-2009 - 4w - Laserfiche WebLink

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ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 2, 2009 Action Agenda Item No. 4 - ~/ SUBJECT: Lease Renewal: Community School for People Under Six DEPARTMENT: Purchasing and Central Srvcs. PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: Lease Renewal Pam Jones (919) 245-2652 Funding Request Letter from Community School for People Under Six PURPOSE: To consider renewing a lease through June 30, 2010 for space used as a daycare by Community School for People Under Six at the Northside Center, Chapel Hill. BACKGROUND: The Community School for People Under Six has occupied space at the Northside facility on Caldwell Street Extension in Chapel Hill since 1983. The attached lease renewal will extend the lease for one-year through June 30, 2010. Although the Board of Commissioners has given permission for the Chapel Hill Carrboro City Schools (CHCCS) to construct a new elementary school (#11) on this location, funding constraints limit development during FY 2009-2010. Collaboration among the CHCCS, the Town of Carrboro, the County and the Community School has yielded an alternative location for the daycare at Carr Court. Community School for People Under Six has requested an FY 2009- 2010 appropriation from the County toward upfit of this new location in the amount of $150,000 (see attached). Although the County may be in a more favorable position to do so in FY 2010- 2011, fiscal constraints precluded its consideration in the FY 2009-2010 Manager's Recommended Budget. The extension of the lease, however, will allow additional time for the daycare to raise the funds for the upfit. It will also provide a level of certainty to the parents and staff of the daycare which may in turn stabilize the enrollment and give a clearer revenue picture with the transition to the new space after this lease expires. The one-year lease renewal is recommended under the following terms and conditions: • The daycare is responsible for cleaning their space. • Rent is provided as in-kind support, at an estimated value of $8,000 annually for approximately 752 square feet of County space. The daycare sought approval in 1996 from the County to add approximately 2000 square feet to the building. The addition was funded entirely by the Community School for People Under Six and was completed in 1999.