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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: June 2, 2009 <br />Action Agenda <br />Item No. ~ -~ <br />SUBJECT: Contract Renewal: The People's Channel <br />DEPARTMENT: Purchasing and Central PUBLIC HEARING: (Y/N) No <br />Services <br />ATTACHMENT(S): <br />Agreement <br />INFORMATION CONTACT: <br />Pam Jones, (919) 245-2652 <br />PURPOSE: To consider approving amonth-to-month contract with The People's Channel to <br />continue to telecast Board of County Commissioners' meetings. <br />BACKGROUND: The People's Channel (TPC) has provided videotaping services for Board of <br />County Commissioners' meetings since November 1999. The People's Channel is responsible for <br />live casting and videotaping/cable casting regular BOCC meetings along with playback automation <br />and technical monitoring via Orange County Government Access Channel 265. Approval of this <br />item will allow this service to continue on a month-to-month basis until such time either party <br />chooses to modify or terminate the agreement. <br />Modifications in the current fee schedule for the services include: <br />• $600 per meeting for meetings held at the Southern Human Services Center. This <br />represents a reduction of $66 per meeting from the current contract; and <br />• $1,000 per meeting for meetings held at the Central Orange Senior Center, a reduction of <br />$140 per meeting from the current contract. <br />Other terms, conditions and costs as cited in the contract remain unchanged. <br />FINANCIAL IMPACT: Total County costs under the terms of the contract renewal are estimated <br />at $20,000 - $25,000. Actual costs in FY 2009-2010 will be based upon the number and location of <br />BOCC regular meetings pursuant to meeting calendars approved by the Board. <br />Sufficient funds have been provided in the Manager's recommended budget to continue this <br />contract service. <br />RECOMMENDATION(S): The Manager recommends the Board approve a month-to-month <br />contract renewal with The People's Channel to continue to telecast County Commissioner <br />meetings pursuant to the attached contract; and authorize the Chair to sign on behalf of the Board. <br />