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]RANGE CGUNTY <br />BOARD 4F CtJMI~ISSIONERS <br />ACTION AGENDA ITFItiII ABSTRACT <br />Meeting Dates September 5, 200? <br />Action Agenda <br />Item No. <br />SUBJECT: Selection and Contract for Legacy Research Associates, inc. for a Cultural <br />Resources Cultural and Archaeological}Survey of the Hollow Rock Access <br />Area and New Ho a Preserve <br />DEPARTMENT: ERCD, Purchasing PUBLIC HEARING: ~YIN~ Na <br />ATTACHMENT~S~: INFGRMATIQN CgNTACT: <br />1 }Request for Proposals David Stanch, X45.2590 <br />2 Staff Analysis of Proposals Pam Jones, 2452552 <br />} <br />3} consultant Proposal Cost Breakout ~ Tina Moon, 2~ 02595 <br />PURPaSE: To consider the selection and contract for Legacy Research Associates, Inc. for a <br />Phase 1 Cultural Resources Survey of the 9?acre Hollow Rock Access Area scheduled for an <br />upcoming joint master plan design has well as adjoining lands that would be part of the New <br />Hope Preserve}. <br />BAC~GR4UND: At the January 23, 20D? BoC~ meeting, ERCD staff requested authorization <br />to apply for a federal Historic Preservation Fund 50-40 matching grant to offset the cost of <br />conducting a cultural resources survey of the 9?-acre Hallow Rock Access Area and future New <br />Hvpe Preserve located along Erwin Road and Pickett Road. orange County entered into an <br />interlocal agreement,with Durham County, City of Durham and the Town of Chapel Hill for <br />acquisition of a portion of the Hollow Rock land and the design of future public facilities thereon. <br />In mid~Apr"~l, ERCD staff received formal notice that the survey had been selected for funding, <br />and the Board formally accepted the $9,000 gram on May 15, 200?. The state's administration <br />of the federal Historic Preservation Fund includes the preparation of the contract between the <br />County and the contractor, once the contractor is selected. <br />ERCD staff, in conjunction with the State Historic Preservation office and office of State <br />Archaeology ~oSA}, prepared a Request for Proposals ~RFP}and advertised the request to ten <br />consulting firms in late July. A copy of the RFP is included as Attachment . orange County <br />received four ~4} proposals. After a thorough evaluation of the proposals and consultation with <br />the oSA and Durham County, ERCD recommends awarding the contract to Legacy Research <br />Associates, Inc. This firm's excellent proposal, high level of experience, and cost of services <br />make it the first choice. Amore detailed evaluation of the proposals is available from ERCD. <br />The survey will be comprised of the following principal components. ~a}background research, <br />b an intensive surface and subsurface investigation of the areas of the park identified for active <br />~} <br />recreation, ~c} a reconnaissance survey of the areas of the park intended for passMVe recreat[on, <br />and d} a reporting flf results. A draft final report will be submitted to orange County by october <br />3, 200? and the final report no later than November 9, 200?. The contractor may also present <br />its findings to the Hollow Rock Master Plan Committee. Information collected from the survey <br />