NS Contract - Purchasing & Summit Engineering Northern Park Project

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ORANGE COUNTY BOARD OF COMMISSIONERS • ACTION AGENDA ITEM ABSTRACT Meeting Date: August 21, 2007 Action Agen a Item No. SUBJECT: Contract Approval: Construction Materials Testing and Observation Services for Northern Park Project DEPARTMENT: Purchasing and Central PUBLIC HEARING: (Y/N) No Services ATTACHMENT(S): INFORMATION CONTACT: Pam Jones, (919) 245-2652 Proposal Contract PURPOSE: To consider approving a contract with Summit Engineering, Hillsborough, North Carolina to perform construction materials testing and construction observation in conjunction with the Northern Park Project. • BACKGROUND: In order to ensure independent test results, project owners are generally responsible for retaining a firm to provide materials testing and observations of certain activities during construction. Representative examples of such work include: observation to ensure proper compaction of soils during the construction of parking lots; validating the amount of unsuitable soil found on a site or rock that must be moved in order for the project to proceed.. A broader explanation of the scope of services for this particular project is listed in the attached proposal Summit Engineering is a local firm that has provided similar services to the County in the past. Summit has proven its ability to provide quality service to the County on other projects at a reasonable cost. Further, the firm's proximity to this project is a benefit to the County since it would be able to respond quickly and at minimal travel expense to the site as the need arises. This contract exceeds the County's Manager's $5,000 authorization approval for professional service contracts and is therefore submitted for Board approval. FINANCIAL IMPACT: Estimated fee for this project is quoted as $8,000 and is included in the project budget. RECOMMENDATION(S): The Manager recommends that the Board approve a contract with Summit Engineering, Hillsborough, NC to provide construction materials testing and observation • for the Northern Park Project; and authorize the Manager to sign the contract.