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i~ <br />BILLING THE DEPARTMENT <br />PROCEDURE <br />The County may bill the Department for eligible Project costs in accordance with the <br />Department's guidelines and procedures. Proper supporting documentation shall <br />accompany each invoice as may be required by the Department. By submittal of each <br />invoice, the County certifies tha# it has adhered to alt appfcable state and federal laws <br />and regulations as set forth in this Agreemen#. <br />• INTERNAL APPROVALS <br />Reimbursement to the County shall be made upon approval of the invoice by the <br />Department's Financial Management Division. <br />^ TIMELY SUBMITTAL OF INVOICES <br />The County shall invoice the Department for work accomplished at least once every six <br />(Ei} months to keep the Project funds acfive and available. If the County is unable to <br />invoice the Department, then they must provide an explanation. Failure to submit invoices <br />or explanation i'nay result in de-obligation of funds. <br />FINAL INVOICE <br />Ail invoices associated with the Project must be submitted within six (fi) months of the <br />completion of construction and acceptance of the Project to be eligible for reimbursement <br />by the Department. Any invoices submitted after this time will not be eligible for <br />reimbursement. <br />29 . REPORTING REQUIREMENTS AND RECORDS RETENTION <br />PROJECT BENEFITS REPORT <br />The County shall be responsible for providing the Department with a yearly report detailing and <br />demonstrating that the Project has improved traffic control, air quality and reduced emissions as <br />outlined in the Project application as shown below: <br />• Removal of 125 cars daily from downtown Hillsborough <br />Agreement ID # 149 17 <br />