S Planning - Dept of Trans Bicycle Agreement

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D. A final itemized invoice listing all costs shall be submitted to the DBPT upon completion of the project. E. The County agrees it shall bear all costs for which it is unable to substantiate actual costs. F. Failure on the part of the County to comply with any of these provisions will be grounds for the Department to terminate participation in the costs of the project. G. All invoices must be submitted within one (1) year of completion and acceptance of the project by the Department. 7. The County shall maintain all books, documents, papers, accounting records, and other such evidence as maybe appropriate to substantiate costs incurred under this Agreement. Further, the County shall make materials available at its office at all reasonable times during the contract period, and for five (5} years from the date of final payment under this Agreement, for inspection and audit by the Department's Fiscal Section. 8. Per OMB Circular A-133, the County is prohibited from contracting with or making subawards under transactions covered by this agreement to parties that are suspended or debarred or whose principals are suspended or debarred. Covered transactions include procurement contracts for goods or services equal to or in excess of $25,000 and all nonprocurement transactions (e.g., subawards to subrecipients). Contractors receiving individual awards for $ 25,000 or more and all subrecipients must certify that the organization and its principals are not suspended or debarred. The County may rely upon the certification unless it knows that the certification is erroneous. 9. All terms and conditions of this Agreement are dependent upon, and, subject to the allocation of funds for the purpose set forth in the Agreement and the Agreement shall automatically terminate if funds cease to be available 10. The County, and/or its agent, shall comply with the following federal policies: (a) Conflict of Jnterest; (b) Equal Employment Opportunity; (c) Title VI -Civil Rights Act of 1964. 11. The County, including all contractors, sub-contractors, or sub-recipients, shall also comply with the following federal policy: Disadvantaged Business Enterprise (DBE) as defined in 49 CFR Part 26.: DISADVANTAGED BUSINESS ENTERPRISE 03-15-07R POLICY It is the policy of the North Carolina Department of Transportation that Disadvantaged Business Enterprises shall have the opportunity to participate in the performance of contracts financed in whole or in part by Federal Funds in order to create a level playing field. The Firm is also encouraged to give every opportunity to allow DBE participation in Supplemental Agreements.