S Planning - Dept of Trans Bicycle Agreement

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3. The County shall be responsible for securing cartographic and design services for the production of the map. Said product shall be in a format acceptable to the Department and will include safety information and riding tips. All work shall be undertaken in a computer format compatible with DBPT and the Orange County Planning Department equipment and resources. During the process of developing the map, all draft copies of the cartographic design, map layout and safety information shall be submitted to the Department for review and approval. The County and DBPT shall closely monitor the development of the map and graphics, and thoroughly review the final draft for inaccuracies. Any inaccuracies found shall be corrected by the County before submittal of the final draft to the Department. 4. Upon approval of the final draft by the Department, the County shall print a minimum of 20,000 copies of the map in a full four-color format. One thousand (1,000) copies of the completed map, plus a copy of the final digital files shall be provided to the Department by the County. In addition, any artwork (including base map and overlays) created specifically for this project shall become the property of the County and the Department. 5. All work shall be completed by the County within two (2) years from the date of execution of this agreement unless a project extension is granted by the DBPT. Project extension request shall be in writing and must provide sufficient justification. 6. The Department shall participate in the costs of the project for actual costs not to exceed $50,000. Project costs that exceed this amount shall be borne by the County. A. The County may bill the Department for actual costs as herein stated by submitting partial invoices, in quadruplicate, to the Department's DBPT. Reimbursement to the County shall be made upon approval of said invoices by the DBPT and the Department's Fiscal Section. Payment by the Department shall be made to the County within 30 days of the date of invoice. B. If the work is performed by County force account, said invoices shall show a summary of labor, labor additives, equipment, materials and other qualifying costs in conformance with the standards for allowability of costs set forth in Office of Management and Budget (OMB) Circular A-87. Reimbursement shall be based on actual cost incurred with the exception of equipment owned by the County. Reimbursement for rates of equipment owned by the County cannot exceed the Department's rates in effect for the time period in which the work is performed. If the work is performed by a contractor, said invoices shall show the contract cost. C. In accordance with North Carolina General Statute 159-34, as amended by House Bill 1036, dated June 4, 1987, (an Act to Implement the Single Audit Act in North Carolina), the County shall arrange for an independent financial and compliance audit of its fiscal operations and grants administration in accordance with OMB Circular A- 128, "Audits of State and Local Governments" dated April 12, 1985 and the Federal Single Audit of 1984. The County shall furnish the Department with a copy of the independent audit report. 2