Agenda - 05-05-2009 - 6b - Laserfiche WebLink

Browse Search

3 Proposed Responsibilities The proposed new department would have responsibilities throughout the life cycle of purchased and constructed assets used for County operations and programs. Examples of responsibilities include: • Acquisition and tracking of assets; • Assessment, development and coordination of capital projects the County undertakes, including parks; • Development and care of County facilities, including grounds; • Assessment and care of vehicles and equipment; • Care and protection of all County assets through development of effective risk management strategies and insurance; • Proper disposal of County assets at the end of their usable life; • Engineering and project support for Efland Sewer. RanAfific Each of the areas recommended for consolidation share commonalities in a variety of areas and routinely interact with one another to complete projects and daily tasks. Areas where you might expect significant benefit through this reorganization model include, but are not limited to: 1. Capital projects and general project management • Both Purchasing and Public Works currently carry out responsibilities for completion of capital projects and renovations of County facilities; and • Consolidation of the departments will allow ready access to employees responsible for various aspects of facility care. Benefits of the broader input may be reflected in a reduction of long-term operating and maintenance costs for facilities; and • Project management skills of the Engineering staff will be utilized more fully in their increased interaction with the staff responsible for capital project completion; and • Purchasing staff providing on-going critical services for the development and completion of capital projects will continue to be available for that purpose. Examples of Purchasing staff duties in this area include: coordinating infrastructure (phones, data) wiring design, bidding, installation and testing; coordinating how furnishing the completed buildings is accomplished and managing the acquisition and installation of the needed furnishings and equipment; and reconciling project budgets to ensure field personnel have accurate budgetary information which correlates to the County's financial system. 2. Better utilization of existing staff and less duplication of effort • The volume of purchases made for daily operations and projects makes Public Works a primary user of the services provided by the Purchasing staff. Under one management banner, these efforts would be streamlined and limited staff resources freed up for other work, thereby minimizing the need for additional personnel in the future.