Agenda - 05-05-2009 - 6a - Laserfiche WebLink

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a~ Notes from the Orange County NC Room Meeting with Eileen McGrath -North Carolina Collection, UNC University Libraries 3/31/09 Eileen McGrath -North Carolina Collection, UNC University Libraries Kim Sholar -Orange County Public Library Ms. McGrath with the North Carolina Collection of the UNC University Libraries met at the Orange County Public Library to review the Local History Room holdings focusing on special and/or rare items. Keeping in mind the library's goals of public accessibility, preservation, protection and security of the materials as well as the library's clientele the following objectives for the meeting were established: 1. To identify any basic NC history resources that may be missing from the OCPL local history collection 2. To identify items that are not needed for a NC core collection or local history collection 3. To identify items that need special security 4. To identify items needing preservation treatment that the library can not provide Ms. McGrath first looked over the main collection to see if there were any rare or special items on the open shelves. She did not find any materials that fit these criteria. During the discussion afterward she identified materials that could be weeded out and those to keep for a core collection. Items to maintain for a core collection: 1. Genealogical materials and materials useful to genealogist (for example: The Pension Roll of 1835 and family histories) 2. Items about Orange County history and its residents 3. General NC histories by Lefler, Powell, Hamilton and Conner (some of the other NC histories could be sent to the circulating collection) 4. Local periodicals (for example: D-OGS Newsletter and Trading Path) Items that may be removed from the local history collection: 1. Most of the biographies can be relocated to the circulating collection including those that have no association to Orange County and most of the governors' papers (keeping Martin, Hunt and any Orange County governors) 2. Back issue of most periodicals, keeping previous and current year only 3. Colonial and State Records (available from UNC Libraries, Documenting the American South web site) 4. Older NC manuals, keep previous and current year There wasn't any strong recommendation for keeping histories of other counties; perhaps moving them to the circulation collection. She offered to send a list of standard county histories for the core collection along with a list of governor's papers being digitalized in the ECU project in order to help us make collection development decisions.