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2 <br />Collection curator, Durham Public Library, May Memorial Public Library, Gunn Memorial Public <br />Library, Person County Public Library and Leland Little Auction House. <br />The specialists affirmed the goals of: <br />Public accessibility; <br />Best preservation and protection practices for long-term sustainability. <br />The findings and conclusions of Library management and staff, assisted by specialists <br />and consulting librarians, are detailed in the Executive Report attached. A summary is <br />shown below: <br />1) Assign to the State Archives those original documents that have been stored away <br />and unavailable for public access due to age and deteriorating condition <br />These items are archival in nature and should be housed in a proper repository. The State <br />Archives has provided a letter identifying these documents and the statutes. that govern the <br />transfer (Attachment C, Executive Report). These documents will be preserved and <br />digitized in order to make them widely accessible via their website. These items include <br />sheriff's records, trial court records, justice dockets, and execution dockets. <br />2) Offer at the new library facility on W Margaret Lane a focused "core collection" of <br />local histories and genealogy documents (guided by recommendations of the state <br />genealogist). <br />The Library would remove outdated research materials, duplicates, and items now available <br />through online electronic databases such as: Ancestry.com and HeritageQuest. These <br />databases provide additional documentation that may be unavailable in sources such as <br />draft records of WWI and WWII, records of birth, death and marriages, Revolutionary War <br />Era Pension and Bounty -Land Warrant Application Files, and "Freedman Bank Records" - <br />from following the Civil War. <br />3) Maintain the "core collection" under minimum preservation practices. <br />4) Locate the "core collection" "In the new library facility on the 2"d floor adjacent to <br />the reference desk. <br />This will provide enhanced professional support, service and security from the Reference <br />Librarians, who will be located within 15 - 20 feet from the collection. The area will also <br />provide patrons with comfortable seating and tables for research, microfilm printer /reader <br />access, as well as a dedicated computer for database searches. The current vertical file <br />cabinet will be placed in the vicinity of the reference area for additional resource sharing. <br />The staff will also be working to develop guides to using the collection/databases, other area <br />collections and begin work on a new library website page that will include additional state <br />and national historical/genealogical information resources. <br />5) Insure the Confederate Triad lithograph for the estimated value of $1,000 <br />