Agenda - 05-05-2009 - 6a - Laserfiche WebLink

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~I~-ach~-en-~- C Orange County NC Room Meeting with State Archive Staff - 2/12/09 Becky McGee-Lankford & Elizabeth Preston - State Archives Lucinda Munger, Kim Sholar, and Andrea Tullos -Orange County Library Ms. Lankford and Ms. Preston with the State Archives of North Carolina met at the Orange County Library to review the NC Room inventory and holdings. After an evaluation of the materials the collection was determined to hold: • Original documents from the Sheriff, Judicial System, Justice Dockets, Trial Cases and Abstract Wills • Orange County materials such as: Abstracts of County Records, Census, Marriages, and Histories • Family Histories and General NC Histories • Civil War, Revolutionary War, and DAR Publications • School yearbooks and local directories • Genealogical and NC History Journals • Replica of the Courthouse with clock tower, built by Mr. Lloyd • Assorted replicas of County and NC Maps • NC and History framed portraits & map The State Archives will transfer all original documents from the Sheriff, Judicial system, Justice Dockets, Trial Cases and Abstract Wills as necessary for their collection. Items ofnon-interest by the Archives, will be directed to the County for disposition from the State Archives. The State Archives also advised the library on digitizing certain records for web access utilizing the Rebecca Wall Donation. The suggestion was to pursue an NC Echo Digitization Grant along with the donated funds to accomplish long-term access of certain materials. Library Action Plan 1) Contact the State Genealogy Library for further evaluation of general NC eg nealogical materials. 2) Contact the UNC Rare Book Special Collection Librarian. The State Archives suggested this step based on the evaluation of materials in the NC Room. There are certain items of interest that are currently housed in the NC Room of the OCPL that would be better preserved in a specialized collection of this type. The UNC Rare Book Library provides open access to the public, and is located within the county of Orange. 3) Create an inventory list of items that will be maintained in the OCPL general reference collection in the new library facility The State Archives suggested that since certain items currently housed in the NC Room are not rare but still useful in the process of genealogy and historical research, these items should remain a part of the general collection for OCPL. Along with these book materials are also microfilm of Orange County newspapers and the microform reader. This inventory will include the amount of linear shelving space necessary to house this limited collection within the designated reference area of the new library.