Agenda - 05-05-2009 - 6a - Laserfiche WebLink

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~1 January 22, 2001 The BOCC received a letter from the Alliance for Historic Hillsborough to the Commissioners requesting that the expansion or relocation of the NC Room facility in the library. In the letter the Archival Task Force specifically identified the following areas of concern: the nature and extent of the various collections; conservation issues; accessibility to collections; and space requirements. January 22, 2001 A Library Services Task Force meeting was held. As a part of the agenda, the Archival Collection Task Force was discussed. The Archival Task Force representative indicated at the meeting that, `the NC Room does not have sufficient space to house the collection. It was noted that it would require possibly three to four times the space that the NC Room occupies to house the collection.' The Library Services Task Force indicated in their minutes that `20,000 square feet would be needed for archival space.' November 13, 2001 BOCC received the final report from the Library Services Task Force of 2000. The report stated "a new or expanded facility could accommodate all these important records. The Total Estimated Cost with staff is $507,500. On page 15, the recommendations list The Orange County Heritage Center be built (perhaps on the deconstructed site of Orange Enterprises) to house the records of the Social Services Department, the Health Department, the NC Room of the Orange County Public Library and the collections of the Historic Hillsborough Commission (Burwell School), the Hillsborough Historical Society, and the Orange County Historical Museum. The center will protect and make historic records available to the public." No adoption of the report is recorded in the BOCC minutes. In the minutes, Commissioner Jacobs refers to "the $112,000 endowment for the Heritage Center and that staff may want to look at this in relation to the space needs study and see how the proposed heritage center might fit in with the plans for the Whiffed area." November 15. 2001 The Archival Task Force met to discuss a draft letter to the commissioners regarding expanding space for the NC Room collection. The State Library digitizing project was on the agenda, as well as the museum database program called PastPerfect, which allows small institutions to catalogue their collections. January 30, 2002 The Archival Collection Task Force met to recap to date the plans and to provide direction for a future meeting. The group determined that they were not prepared at this point to apply for a digitization project, but rather a planning grant, since so many are in the midst of basic cataloguing. It was suggested that two important issues are at hand, "to consolidate or not and gaining an understanding of each collection." 2