S Grant - NC Community Transportation Program CTP Administrative & Capital Grant Application 2008-2009

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FUNDING AND MONITORING The PTD supports community transportation systems in fulfilling the transportation needs of each community by providing Administrative, Capital, and Operating funding assistance programs. The Division has sought increased state funding in these key areas to assist in meeting the goals and policy objectives of the Community Transportation Program. Community Transportation Systems will be eligible to receive these funding assistance programs if the policy requirements of the Community Transportation Program are met. Not to exceed Budget Category _ .................................................... _ ..,...._...........-----... - Local Share Federal State ADMINISTRATION 80% 5% 15% CAPITAL 80% 10% 10% .............................. -........-. .............gY..............-........_................. _.. • Technolo _.................................... ... 80% .........__._............._.-. 10% ....... 10% ^ Facilities 80% 10% 10% OPERATING (net) 50% 50% Funding Allocation -All community transportation systems are required to utilize the Uniform Public Transportation Accounting System (UPTAS) for allocation and reporting of funds in eligible cost categories. The governing board determines how to allocate the maximum amount of funds for which they are eligible, to meet the transportation needs of the service area for the fiscal year. The administrative funding (with the exception of indirect cost, vehicle insurance, marketing, and employee development) allocated to the system can be budgeted at the discretion of the system, utilizing eligible UPTAS cost categories (Object Codes). Indirect Cost Plans -Under Federal and State funded grant programs, recipients may incur costs of both a direct and indirect nature. Sub-recipients who seek federal or state funding for indirect costs must have an approved indirect cost plan (cost allocation plan) and an approved indirect cost rate. A cost allocation plan is required if a grantee desires to charge indirect program-related costs. The Public Transportation Division requires each sub-recipient requesting central services (indirect costs) in their CTP budget to submit a copy of their most recently audited cost allocation plan and obtain an approved indirect cost rate prior to submitting their grant application. Indirect cost is an eligible operating expense for small urban, regional transportation systems and urban/rural consolidated transportation systems. Grantees must have an approved cost allocation plan and indirect cost rate prior to submitting their grant application. Program Auditing -The Public Transportation Division is responsible for providing sufficient program monitoring and oversight to ensure that FederaVState funds are used for the intended purpose. This is accomplished through various on site program monitoring and evaluation tools including but not limited to: Drug and Alcohol, Safety and Training, and Financial Management Reviews. In addition, the Community Transportation Program is subject to the OMB A-133 single audit requirement. The department's External Audit Branch periodically conducts site visits to audit expenditures of the local Community Transportation Grant program subrecipient.