Agenda - 04-21-2009 - 4j - Laserfiche WebLink

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J Orange County, North Carolina Page 2 Except for any changes in fees, which may result from the circumstances described above, our fees will be limited to those set forth below. FEE Our fees for these services will be based upon our customary billing practices at the time of the engagement. Bills for services will be rendered as work progresses and are due within 15 days from invoice date. A service charge will be added to past due accounts equal to 1 1/2% per month (18% annual rate) on the previous month's balance less payments received during the month, with a minimum charge of $2.00 per month. The fee for our services as described in this letter will not exceed $7,750. This fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. Any modification to the fee shall be in writing and signed by both parties. You agree to pay all costs of collection (including reasonable attorneys' fees) thatwe may incur in connection with the collection of unpaid invoices. ACCESS TO WORKING PAPERS The working papers forthe engagement are the property of Cherry, Bekaert & Holland, L.L.P. and constitute confidential information. Except as discussed below, any requests for access to ourworking papers will be discussed with you prior to making them available to requesting parties. The workpapers for this engagement will be retained for a minimum of three years after the date of completion of the schedule or for any additional period requested by the County. If we are aware that a federal or State awarding agency, pass-through entity, or auditee is contesting the schedule, we will contact the agency contesting the schedule for guidance prior to destroying the workpapers. Our Firm, as well as all other major accounting firms, participates in a "peer review" program, covering our audit and accounting. practices. This program requires that once every three years we subject our quality assurance practices to an examination 6y another accounting firm. As part of the process, the other firm will review a sample of our work. It is possible that the work we perform for you maybe selected by the other firm for their review. If it is, they are bound by professional standards to keep all information confidential. If you object to having the work we do for you reviewed by our peer reviewer, please notify us in writing. USE OF THIRD PARTY SERVICE PROVIDERS The firm may from time to time, and depending on the circumstances, use third-party service providers in serving your account. We may share confidential information about you with these service providers, but remain committed to maintaining the confidentiality and security of our information. Accordingly, we maintain internal policies, procedures and safeguards to protect the confidentiality of your personal information. In addition, we will secure confidentiality agreements with all service providers to maintain the confidentiality of your information. and we will take reasonable precautions to determine that they have appropriate procedures in place to prevent the unauthorized release of your confidential information to others. In the event that we are unable to secure an appropriate confidentiality agreement, you will be asked to provide your consent prior to the sharing of your confidential information with the third-part service provider. Furthermore, the firm will remain responsible for the work provided by any such third-party service providers.