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46 a"7 2. That a special or separate fund shall be maintained by the C®unty, far funds collected as a result of said special tax. 3. That current taxes, as they are collected by the County, shall be paid to Trustees of Efland Volunteer Fire Company by the 10th day of each month or as follows: quarterly or as otherwise decided by the County Administrator that delinquent taxes shall be remitted quarterly. 4. The party of the second part shall provide the necessary equipment and personnel for furnishing adequate firs protection as determined by the North Carolina Department of Insurance, Fire and Rescue Service Division, for all property located within the Efland Volunteer Fire Company District, and it will furnish said fire protection free of charge to all persons and individuals located in said District in an efficient and workmanlike manner. 5. That all funds paid to the party of the second past by the party of the Forst part shall be used exclusively to provide fire protection within said Efland Volunteer Fire C mpany District and to pay other legitimate fire pro- tection expenses including principal and interest on the aforementioned loan made by the Farmers Home Administration, 6. Tt is agreed that the party of the first part may inspect all books and accourns for the party of the second part at any time that it shall desire; it is further agreed that the Fire Department will present to the County Commis- . sinners an annual audit by a C.P.A. which audit shall be in conformity with existing audit policies of the County, 7. The party of the second part agrees to comply with County budgeting procedures and other procedures provided for by-State Law and agrees to submit budget estimates to the Board of Commissioners on the standard forms used by county departments; the party of the second part also agrees to use standard line items for accounting devised or consented to by the County Accountant from time to time. 8. This contract shall expire on the day of 2005. 9. The party of the second part further agrees to file with the County Auditor a trie copy of the Articles of Incorporation, existing Sy-Laws and and changes made thereto from time to time; further, the party of the second part agrees to adopt by-laws which meet all minimum legal requirements and which by-laws, in addition thereto, have reasonable provisions enabling citizens ~' of the community to participate in the affairs of the corporation at least an annual meeting and vesting in a Board of Directors the authority to manage the aggairs of the corporation without a vote of the membership to the extent per- mitted by N.C.G.S. 55A, the North Carolina Nonprofit Corporation Act. IN TESTIMONY WHEREOF, the party of the first part has caused this instrument to be executed by the Chairman of the Board of County Commissioners and attested by the Clerk of the County Board of Commissioners, and the party of the second part has caused this instrument to be signed in its name by its president, attested by its Secretary, and its corporate seal hereto affixed, all by order of its Board of Directors duly given." Chairman Garrett referred to Item db8 on the Agenda: (Letter advising the Farmers Home Administration that Operations of the Efland Volunteer Fire Department do not vielate any Comprehensive•Fire Protection Plan Developed by Orange County.) Mr. Gattis stated that a letter from the County to the Farmers Home Administra- tion must accompany the Contract and Agreement that had just been approved by the Board. Upon motion of Commissioner Pinne, seconded by Commissioner Whitted, it was J moved and adopted, that the Covnty Administrator be authorized to issue the proper letter from Orange County to Farmers Home Administration in behalf of the Efland Volunteer Fire Company, Inc. Chairman Garrett referred to Item 4k9 on the Agenda: (For consideration Only: Request of the Orange Grove Volunteer Fire Company to Adjust Part of the Boundry Line Between .the Orange Grove and Efland Rural Fire Protection Districts.) Discussion ensured concerning the request of these two (2) agencies to exchange territories.;.it.was pointed out that the :matter had ixeen brmught`.tv•the.sEtentien of the Board~during~last year's budget hearings. Chairman Garret referred to Item 910 on the Agenda: The County Administrator explained that the Board of Transportation was now ready to proceed with the paving of the Eubanks Road. However, the three (3) governmental units involved in the pro- ject must post a Bond to insure payment of damages as there were property owners in the area who had refused to sign the needed right of way. Upon motion of Commissioner Gustaveson, seconded by Coamiissioner Wnitted, it was moved and adopted that the Board approve the use of $9,000 of a Landfill Revenue to be posted as a Bond for the Eubanks Road project. There being no further business tp come before the Board, the meeting was adjourned. ~.\ ~. Flora Garrett, Chairman Betty .Tune Hayes, Clerk