Agenda - 04-14-2009 - Laserfiche WebLink

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Attachment B H Orange County BOCC Retreat Materials January 10, 2009 Attachment B Recommendations for Streamlining Board Meetings and Use of the Consent Agenda rom November 2008 retreat Y N D . Timing of Meetings 1. Change start time for meetings from 7:30 p.m. to 7:00 p.m. 2. Eliminate the mandatory adjournment time 3. Hold occasional daytime work sessions (to ease burden on staff and others of evening commitments) 4. Limit amount of time each commissioner can speak on an item to minutes. • Review purpose and use of "Board Comment" section of the agenda. Determine time frame for board comment period. 5. Set aside a separate board meeting and time for ceremonial business Y N D Communication 6. Determine how to use technology to communicate in a timely and cost effective manner 7. Provide the public with a synopsis of both work session and board meetings that identify the matters discussed and the decisions made 8. Board members will acknowledge receipt of a response from staff to their (the board member's) request. " 9. Board members to check emails from the county at least every two days Y N D Meeting Management " 10. Board members will come prepared for the meeting by bringing printed materials with them so staff can avoid making wasteful, duplicate copies. 11. Document and clarify how board members direct staff to undertake. work Staff will provide the board with background information, analysis, suggestions, pros/cons of issues, especially on difficult issues. Staff will also suggest a preliminary direction in order to help narrow the board's focus and help set a clear work plan for staff. " 12. Items that require board action will be clearly delineated on the agenda. 13. Explore how board members get items on the agenda and prioritize them for action