2008 Abstract - Purchasing - Hillsborough Commons Guaranteed Maxium Price Contract amendment #1

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I ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: December 11, 2008 Action Agen a Item No. Guaranteed Maximum Price Contract Amendment #1 SUBJECT: Hillsborough Commons DEPARTMENT: Purchasing PUBLIC HEARING: (YIN) No ATTACHMENT(S): INFORMATION CONTACT: Schedule of Values for Phase 1 Pam Jones, 919 - 245 -2652 PURPOSE: To consider approval of Amendment #1 to a contract with Resolute Building Company (RBC) for Phase I upfit of the space leased for the Department of Social Services (DSS) at Hillsborough Commons. BACKGROUND: On November 6, 2008, the Board awarded a contract for Construction Manager at Risk (CMAR) services to Resolute Building Company (RBC), which included pre - construction services in the amount of $6,500. This authorized RBC to work with the project team on iterative pricing and value engineering exercises associated with the upfit of the leased space. Through collaboration and consultation with the DSS staff, the Social Services Board and as approved by the County Commissioners on December 1, 2008, the program has been set. In order to ensure the work continues during the Board's break until January 22, 2009, the project has been segmented into phases, the first of which is included in this approval. Phase I will include demolition, electrical service, and metal stud wall construction. Over the next several weeks, the project team, consisting of County staff, Corley Redfoot Zack Architects and RBC, will complete the balance of the upfit so a second amendment representing the completion of the upfit can be presented to the Board in January 2009. The project is scheduled to be completed in early- Summer 2009. FINANCIAL IMPACT: The Guaranteed Maximum Price (GMP) for Phase I is $358,710. This project is included in the proposed FY 2009 -2019 Capital Investment Plan at a total cost of $3.719 million, which includes all upfit costs, design and County responsibility items, such as furnishings and telephone equipment. RECOMMENDATION(S): The Manager recommends the Board approve a Amendment #1 to a contract with Resolute Building Company (RBC) for Phase I upfit of the space leased for the Department of Social Services (DSS) at Hillsborough Commons in the amount of $358,710, subject to final review and approval of the County Attorney; and authorize the Chair to sign on behalf of the Board.