2008 Abstract - Purchasing Courier Mail Services Through Orange Enterprise Inc

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,~ 3 3. The County shall provide instruction to County departments regarding specific processes required for the successful execution of the work contained in this agreement, an example of which is the appropriate manner for departments to identify mail for billing purposes. 4. The County will promptly report specific issues related to the performance of this agreement to the contact person for OE as named herein. 5. The County will convene semi-annual meetings between OE and the County to assess the effectiveness of the contract and discuss procedural changes that may be in order. Meetings will be held during the months of March and September each year of the contract period. C. Term of Agreement This agreement shall commence on December 1, 2008 and expire at.12:00 midnight on November 30, 2011. D. Payment Terms OE shall submit for payment monthly invoices to the County in the amount of $4,300 for services provided by this agreement. OE shall submit monthly invoices for actual postage used by departments, itemized by departmental billing codes, as provided by County. OE acknowledges and agrees that a strict accounting must be maintained for the postage used by the County and any misrepresentation or inaccurate billing may have negative consequences, including, but not limited to finding OE in breach of contract, which may provide grounds for contract termination. Invoices should be addressed to the contact person listed herein. The County shall pay invoices submitted by OE within 30 days of receipt of accurate invoice. E. Annual Increases Increases in contract cost shall be negotiated annually, with increases not to exceed the annual Consumer Price Index (CPI) for the previous year. Annual increases, if any, will be discussed during the semi-annual meeting in March so that agreement may be reached prior to inclusion in the County's annual budget request. F. Termination Either party may terminate this agreement by giving 120-days notice to the other, or as otherwise provided in this agreement. OE acknowledges the importance of this service to County Departments and agrees that accurate delivery of mail and courier to the departments is critical to their efficient and effective daily operation. OE and the County will develop a mutually acceptable performance standard within the first month of this agreement, an articulation of which shall be attached to this agreement. Failure to meet the performance standard for a period of three consecutive months may result in the termination of this agreement. G. Quality Assurance Either party shall notify the other immediately of any issues related to the performance of this agreement in order to assure on-going pertormance standards are met.