2008 Abstract - Purchasing Courier Mail Services Through Orange Enterprise Inc

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BOCC OE Enterprises, Inc. Purchasing STATE OF NORTH CAROLINA CONTRACT ORANGE COUNTY WHEREAS, this the 11th day of December 2008, the County of Orange North Carolina, hereinafter referred to as "County", and OE Enterprises, Inc., hereinafter referred to as "OE" desire to enter into an agreement for daily courier and mail processing services for County offices and mutually agree as follows: A. Responsibilities of OE Enterprises, Inc. 1. OE will perform the duties as outlined in Attachment A, "Policies and Procedures for Courier and Mail Processing Services", which may be amended from time to time. 2. OE shall provide all equipment and personnel necessary to carry out the requirements of this agreement. 3. OE staff and OE consumers shall conduct themselves in a professional manner when in County offices and will not engage in lengthy conversations with County staff or clients in County buildings regarding non-business matters. OE staff and OE consumers will refrain from entering areas within a department unless necessary to carry out the scope of work contained in this agreement. 4. OE will promptly report specific issues related to the performance of this agreement to the contact person for the County as named herein. 5. OE shall provide business insurance necessary to cover exposures created by this agreement. Orange County shall be named as an additional insured as their interests may appear. OE agrees to hold the County harmless from any and all claims against the County, its elected officials, employees, or volunteers, for injury or loss resulting from the services provided to the County pursuant to this agreement. Proof of insurance including proof of Worker's Compensation coverage will be presented to the County on or before the effective date of this agreement and with each renewal thereafter. Insurance coverages provided by OE shall include all persons engaged in the pertormance of this agreement. Coverages shall include, but shall not necessarily be limited to the following: • General liability insurance in an amount no less than $1 million • Automobile liability insurance in an amount no less than $100,000 per accident, $500,000 combined single limit per accident • Workers compensation insurance covering any person engaged in the performance of this agreement. B. County Responsibilities: 1. The County shall provide OE with schedules necessary to carry out the work in this agreement, examples of which include: schedule of stops for courier services and mail pick up and schedule of holidays observed by the County each year. 2. The County shall pay the invoices submitted by OE within 30 days of receipt of accurate invoice;