Agenda - 05-11-1999 - 3 - Laserfiche WebLink

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• Development and implementation of a Roof Asset Management Program (RAMP) computer database for managing, tracking, and projecting ongoing needs and associated costs. The contractor provided initial delivery of the project results in fall 1998. Necessary refinements to those documents, as requested by County staff, were delayed for several months during the prolonged illness of the Public Works Director. All work has now been completed; all reports and the RAMP software have been delivered by CTL to Orange County Public Works. Attachment 7 is a "full site book" for the Whiffed Human Services Center. This document is provided to the Board as an example of the detailed assessment that CTL has provided to County staff for each County -owned building. The RAMP report outlines the needed roof repairs and replacement by year with associated cost. The Public Works Department Staff has begun addressing these needs as outlined below: • Approximately 4,000 sq. ft. of the Animal Shelter roof was recently replaced; • The old house at the Southern Human Services Center was recently re- roofed; • The roof at Northside Building Two is scheduled to be repaired during May 1999. Public Works staff will continue to schedule and complete roof repairs as identified in the CTL Engineering Roofing Report. County staff solicited and received a proposal from CTL Engineering for roof engineering services. A summary of the proposed scope of work is at Attachment 8. The scope of work to be completed by CTL Engineering includes remedial roof design work for: • Animal Control (approximately 1,200 sq. ft); • Government Services Annex (approximately 432 sq. ft.); • Jail (approximately 18,200 sq. ft.); • Northside Building One (approximately 1,300 sq. ft.); • Richard E. Whitted Human Services Center (approximately 20,300 sq. ft.); • 501 West Franklin Street (approximately 900 sq. ft.); • 503 West Franklin Street (approximately 1100 sq. ft.). The capital investment plan has $473,000 in approved 1998 -1999 funding and a request for $110,000 in 1999 —2000, for roofing consulting services roof replacement and roof repair. Staff requests that the Board approve the proposal from CTL to undertake the remedial roof design work for the projects listed at a cost of $37,000. School/Park Reserve — Report from Subcommittee At the May 4 regular meeting, the Board asked Commissioners Brown and Jacobs to work with staff and develop some recommendations regarding criteria for the use of funds earmarked to the School/Parks Reserve Fund that was established in 1995. A report of preliminary discussions on this topic will be provided at or before the work session. The recommended 1999 -2009 CIP was compiled using the assumption that the one cent equivalent in property tax revenues earmarked in the previous four years for the School/Park Reserve would be redirected to support various County capital projects in future years. If the Board wishes to pursue a different approach, staff have prepared one scenario of where cuts equivalent to one cent in property tax revenue could be made from proposed County project allocations each year of the 1999 -2009 CIP period. A spreadsheet and explanatory summary of these possible cuts are included at Attachment 9. The spreadsheet titled "Suggested Project Changes to County Projects If One Cent Property Tax Is Not