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CHAPEL HILL- CARRBORO CITY SCHOOLS <br />Lincoln Center, Merritt Mill Road <br />Chapel Hill, North Carolina 27516 <br />Telephone: (919) 967 -8211 <br />Neil G. Pedersen, Superintendent Chester F. Preyar, Assistant Superintendent <br />of Support Services <br />Grace H. Holton, Director of Finance <br />TO: Donna Dean <br />Budget Director, Orange County <br />FROM: Grace Holton -, -tMt — <br />Director of Finance <br />Chapel Hill - Carrboro City Schools <br />RE: Authorization from County Commissioners to Proceed with Summer Capital <br />Investment Projects <br />DATE: April 2, 1999 <br />Last night, the Board of Education approved the attached resolution to request that the <br />County Commissioners allow the Board of Education to enter into contracts on three of the 1999- <br />00 CIP projects before July 1, 1999. <br />We have three projects that need contracts signed in order for the work to be performed <br />during the summer months. These projects are all part of the 1999 -09 CIP for the school district. <br />The projects will not require a cash outflow until after July 1, but do require the encumbrance of <br />funds. Permission of the County Commissioners and the promise of the funds on July 1 is <br />required to go forward with these contracts. <br />The summer months are the best time to perform construction on a school campus. The <br />roofing project at Guy B. Phillips Middle School and the athletic field work at Chapel Hill High <br />School are scheduled to have the major work done between June and August. The band <br />uniforms at Chapel Hill High School need to be made (a five month process) before the marching <br />season begins in September. <br />I appreciate any help you can give in putting this request before the Commissioners. I <br />will be happy to answer any questions you may have. <br />Cc: Neil Pedersen <br />Chet Preyar <br />