Agenda - 05-18-1999 - 9c - Laserfiche WebLink

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• When the VE consultant has reviewed the questionnaires they will meet with the design team at the commencement of the project and outline the value engineering process that is proposed for the project. Since the appeal process, if needed (discussed later in this document) will require the involvement of the County, it is recommended that the County be included in this preliminary meeting involving school projects as well. The VE consultant is expected to use strategies that will accomplish the desired outcomes cited by the County Commissioners, but also to the extent possible to strive for agreement among the partners as to the strategies to be employed. • The VE consultant will advise the County Manager of any conflicts in opinion that he believes may result in an appeal being made (see suggested process below). • The VE consultant will work in tandem with School or County staff who are tasked with project or contract administration for any County or School project. As previously indicated, additional refinements would be made and incorporated into the information distributed for the June 21 meeting. In the unlikely ' ilkely event that differences of opinion on specific value engineering strategies cannot be resolved within the design team, the following appeals process is suggested: • The VP consultant will present ideas to the team that in their professional opinion succeed in addressing the desired outcomes as adopted by the Commissioners. • The design team is expected to seriously consider all value engineering ideas and to incorporate all ideas that support the desired outcomes approved by the.Board. In the event that the design team, which includes the value engineer, cannot come to agreement on a particular item that in the opinion of the VE consultant supports a desired outcome, then the owner may present evidence to the County Manager that the incorporation of the proposed VE strategy will have a detrimental effect upon the program to be carried out in the facility. The County Manager shall take steps to mediate or cause to be mediated the dispute- within a one week period after the dispute is presented in writing to the Manager's office. If this mediation effort fails, the Manager will immediately place this item on the next available County Commissioner agenda for consideration by the Board. The County Commissioners may waive any value engineering strategy proposed if they believe that the evidence presented supports the owner's contention of program denigration. The last element of implementing value engineering is to finalize an alternative means to resource management. As discussed on May 4, this involves appropriating funds for capital projects at various milestones in the project, rather than a single up front appropriation. To do so will require a modification to the existing capital policy. A revision reflecting the Board's comments will be brought back for consideration during an upcoming meeting. Financial Impact: Funds for the value engineering function will be budgeted in future Capital Investment plans. Recommendation: The Manager recommends that the Board take the following action: • Approve the implementation steps cited herein; • Designate a County Commissioner(s) to serve on the value engineering consultant selection committee.