Agenda - 05-18-1999 - 9c - Laserfiche WebLink

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2 We wish to ensure that every cost saving means available to the project is explored for feasibility and implemented when practical. We wish to see life cycle costing analysis used in the analysis of proposed value engineering strategies. We wish to ensure that all value engineering strategies incorporate energy efficiency as a primary goal. It was agreed that the recommended service delivery method would have the County contracting with an individual or a firm to provide the value engineering services. This professional service would be retained pursuant to County procedures and the state law regarding the selection of architect and engineering services. As the Board recalls, historically the County has prepared a request for proposal through which to solicit the interest and qualifications of qualified firms /individuals who could provide the service. When the responses are received, there is generally a preliminary screening of applicants and the three to five most qualified firms/individuals are invited to interview. The interview team will generally consist of County staff and often a County Commissioner. Since the value engineer is to be an integral part of school projects as well as County projects, it might be advisable to also include one representative from each school system (either staff or board member). Upon completion of the process, one firm/individual is brought forward for County Commissioner approval. Under the timeline for selection as presented in the May 4 abstract, this selection process would commence immediately after the Board's final approval of the process (May 18) and the recommendation for a consultant would be presented at the June 21 meeting. This aggressive timeline is being pursued to enable the consultant to gear up for assistance of the Chapel Hill/Carrboro School system during the summer as they move forward with the Smith Middle School project. Other critical elements specifically governing the actions and measuring the effectiveness of the value engineering process will be developed in conjunction with the RFP process. Based on previous comments from the Board as well as any new information that is learned during the interview process with VE specialists, a scope of work for the consultant will be recommended to the Board at the June 21 meeting. Directions from the Board would then be incorporated in the resulting contract. In order for the consultant to begin work with the Chapel Hill/Carrboro system during the summer, the Board would need to approve the contract in substance and grant approval, contingent upon completion of the contract and Attorney review. As a point of departure in establishing the scope of work for the value engineer, we would anticipate, at a minimum, the scope would include the duties listed below. • The VE consultant would become a participating member of the facility design team. The design team at a minimum would include the owner, the architect/engineer designer, and the VE consultant. • The VE consultant would report to the County Manager. • The VE consultant would provide periodic reports to the Manager, project owner and the County Commissioners at prescribed milestones in the project as well as at other intervals as they may be appropriate. • The VE consultant will assist the County in developing an interrogatory set of questions that will be sent to each school, system regarding upcoming projects within the next 12 months. This information will provide information to the consultant as to where value engineering issues are being addressed on a specific project and where there may be deficiencies that the VE consultant will need to consider.