Agenda - 05-18-1999 - 8c - Laserfiche WebLink

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ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: May 18, 1999 Action Agenda Item No. 'g- ~ SUBJECT: CHCCS Continuing Contracts for Chapel Hill High School Athletic Field Improvements DEPARTMENT: County ManagerBudget PUBLIC HEARING: (Y/1~ No ATTACHMENT(S): Proposed Resolution 4/2/99 CHCCS Finance Director Memo 3/11/99 CHCCS Facilities Management Director Memo INFORMATION CONTACT: Rod Visser, ext 2300 or Donna Dean, ext 2151 TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 Mebane 336-227-2031 PURPOSE: To consider approval of a resolution authorizing the Chapel Hill-Carrboro City Schools (CHCCS) to enter into continuing contracts for improvements to the Chapel Hill High School athletic facilities. BACKGROUND: The Chapel Hill-Carrboro City Schools have funds allocated in their proposed 1999- 2000 CIP for improvements to athletic facilities at Chapel Hill High School, including bleacher replacements, track and court resurfacing, and new bathrooms. CHCCS would like to enter into contracts now to ensure that the most urgent portions of the work can be completed prior to the start of the new school year. Although they would not need the cash for this project until after it becomes available from the County on July 1, by law CHCCS does need to have a written promise that the funds will be made available before they can enter into contracts for the work. The Board of Commissioners discussed this project with CHCCS representatives at the Board's work session on May 11, 1999, NCGS§ 115C-441 provides in part: (cl) Continuing Contracts for Capital Outlay -- An administrative unit may enter into a contract or capital outlay expenditures, some portion or all of which is to be performed and/or paid in ensuing scal years. without the budget resolution includingappropriation for the entire obligation. provided.• a. The budget resolution includes an appropriation authorizing the current fiscal year's portion of the obligation; b. An unencumbered balance remains in the appropriation sufficient to pay in the current fiscal year the sums obligated by the transaction for the current fiscal year; and c. Contracts or capital outla~xpenditures are approved by a resolution adopted by the board o county commissioners. which resolution when adopted shall bind the board of county commissioners to appropriate su cient funds in ensuing fiscal years to meet the amounts to be paid under the contract in those years.