Minutes - 19740603 - Laserfiche WebLink

Browse Search

Commissioner Flora Garrett and-Commissioner Richard E. Whitted requested to have the County ask the Chapel Hill-Carrboro School Unit to supply a General Fixed Assets for buildings and property. This statement is to be included in the financial accounting listing of county assets. The County Administrator stated he would ask the school unit for this statement. Commissioner Flora Garrett stated she would like to have each Fire District tax set out like the Dogwood Acres Sanitary District collection. Discussion ensued. The County Administrator stated the he felt the records could be secured from each fire district as they maintained their individual records of expenditures. Commissioner Flora Garrett stated she wanted a total receipt column and a statement of the manner in which the money is expended. II Mr. Gattis advised it was better procedure for the County to collect the revenue, turn it over to the Fire Districts, and then have the County Audit their records. Commissioner Richard Whitted stated that he wanted to have another conference with the firm of Ernst & Ernst after the 1973-1974 audit was completed. Mr. Brafford agreed to such a conference. - A question concerning the personnel who would audit the record arose. John Feagan stated the firm would have a rotation of staff members, however, in order to keep one experienced man for the sake of continuity and to save time one man who had worked previously would be assigned. John Feagan will supervise the audit. Commissioner Flora Garrett inquired as to who'.audits the Alcoholic Beverage Control funds. Mr. Brafford replied "we do". She requested to see a copy of the Audit. Commissioner Flora Garrett stated she would prefer to have a`quality statement. Mr. Brafford replied that his firm would make any type of audit-.the Board wanted, however, he felt it was a matter of cost and L the Board must define the degree of what they wanted. The Audit could be made to the preference of the Board. The County Administrator stated he appreciated the Board having a conference of this nature as it takes a great deal off of his.shoulders. He then made the recommendation that the Board approve the 1973-1974 Audit Contract that had been submitted by the firm of Ernst & Ernst. Chairman Walker referred the Board to Item V on the Agenda: (Tax Refunds: A. Thomas Y. Teer $105.00. Acreage of farm was mapped incorrectly. There are only 150 acres in this 'farm, our records indicated 202 acres. B. Lawrence G. Avery $18.59. A storage area in his house. waa included as part of the living area. When corrected the valuation changed from $35,600.00 to $33,400.00. C. Nellie L. Ferrell $992.03. In 1972 the Town of Chapel Hill'condemned 11 acres of a 12`acre tract next to'Ephesus Schoole This property was listed and the tax bill for 1973 paid before the tax office was aware of the condemnation.) The County Administrator presented the matter of the tax refunds. Discussion ensued. Upon motion of Commissioner Flora Garrett, seconded by Commissioner Henry S. Walker, it was moved and adopted, that the Tax Supervisor be authorized to refund to eaoh property owner the amount that had been requested. (Said amount set out above.) The -County Administrator presented a request that had been received from the District Health Board. This Board was requesting the Board of Commissioners to adopt a Resolution that would permit the District,Health Department to institute a fee system for certain services that are performed by the Health Department. Discussion ensued. It was agreed to delay action on the matter. The County Administrator advised the Board that they must set a date for the Public Hearing on the County Budget and that the hearing must be held between the dates of June 24 - 30. Discussion ensued. It was agreed that the Public Hearing on the 1974-1975 Budget would be scheduled for Monday, June 24, 1974, at 8 P.M. in the Commissioners Room. The County Administrator stated the Board needed to set the dates for the budget presentations of the various county departments. The County Administrator was instructed to schedule the two school units for Thursday, June 6, at 8 P.M. Commissioner Flora Garrett reminded the Board that the Democratic Precinct meetings were scheduled for Tuesday, June 18, and that this was the night of the regularly scheduled Commissioners meeting, therefore, she. felt that the Board should change their meeting date to another date in order to allow the Board members to attend their Precinct Meeting. It was agreed that the Board would re-schedule the regular Tuesday night meeting to Monday, June 17th.