Agenda - 06-01-1999 - 9h - Laserfiche WebLink

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usage of the facility. The architect split the classroom, which in and of itself is not significantly extra work. However, when the classroom was split, the Building Code required additional restrooms. The restrooms were added, but the engineering work to make that so was an extra expense to Dixon. Last, we experienced water problems along the east wall between the 501 and 503 properties. There had been an nn-going problem with water in one of the rented suites. The water was seeping through the area between the two buildings and creating a flooding condition with each heavy rain. When the restroom floors were removed in preparation for the renovation on the SDC side of the building, the water that had previously invaded the rental space found a new path of least resistance and flooded the SDC side. Dixon and his consultants in collaboration with the County Engineer and the contractor designed a solution that solved the water issue on both sides of the wall. It is likely that the County would have spent several thousand dollars correcting the problem on the rental suite side of the building, not to mention the dissatisfaction that would have been experienced by the tenant. Considering each of these circumstances, it appears that approximately 123 hours can be reasonably justified as unforeseeable additional work after the scope of work had been established. These hours have been valued at $10,455. The original design contract was approved for $38,675. The addition of the extra hours would bring the total design contract to $49,130, or 6.1 % of construction cost. Although considerable pro bono work was done by another architect during the design development phase of this project, this is at the low end of the fee scale that construction projects generally cost the County. There are funds within this project to accommodate this extra expense should the Board see fit to grant the request. FINANCIAL IMPACT: The County would pay $10,455 from the Skills Development Center project construction account. The remaining expense to be charged from this account is the pocket park, which will be bid during the summer, 1999. The construction cost for the pocket park has been estimated at $77,000. The Board in earlier action agreed to supplement this project fund by $25,000 from bond proceeds. Other action affecting the Skills Development Center project account is being considered as part of the June 1, 1999 agenda. Listed below is a synopsis of the financial impact if all actions are approved as recommended: SDC project funds available as of May 24, 1999 $58,168 Additional funds approved from bond proceeds for the construction of the $25,000 pocket park (if they are necessary) Increase fees for Dixon Weistein ($10,455) Increased fees for Wilkerson ($4,100) Total available for pocket park construction $68,613 Construction Estimate for pocket park is $77,000 RECOMMENDATION(S): The Manager recommends that the Board amend the original design contract with Dixon-Weinstein Architects by approving increased fees in the amount of $10,455; and authorize the Purchasing Director to create the appropriate paperwork to ensure payment.