Agenda - 06-01-1999 - 8c - Laserfiche WebLink

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C2280-6/99 PURCHASING AGENT ATTACHMENT lb GENERAL DEFINITION OF WORK: Performs difficult professional and intermediate administrative work with centralized purchasing of specific commodities, services and construction; does related work as required. Work is performed under general supervision. Supervision may be exercised over subordinate clerical and technical personnel. TYPICAL TASKS: Receives purchase requests, reviews for availability of funds and spending authorization and issues purchase orders; Prepazes bids and requests for proposals; Maintains current vendor file and vendor lists and interviews potential vendors to establish new vendor files and provides information on purchasing procedures; Develops specifications, conditions and advertisement of bid documents; Organizes pre-bid conferences with vendors to ensure understanding of required specifications and/or modifications; Conducts informal and formal bid openings under the requirements of the North Cazolina General Statutes; Receives, publicly opens and evaluates bid responses, compiles a bid tabulation and recommends an award based on quality, performance and time of delivery; Writes agenda items for formal bids requiring Boazd of County Commissioners' approval; Coordinates the County's annual surplus auction prior to, and during the auction; Participates in the design of telephone systems which involves determining the number of telephone lines, number of extensions, amount of voice mail capability and the like; Prepares reports with information on call traffic data (incoming and outgoing calls) and makes recommendations based on results; Keeps abreast of the latest technology and advises departments on telephone system capabilities and enhancements that will better meet their departmental needs; Consults and coordinates with telephone companies regazding installations, repairs and reconfigurations; solves minor telephone-related problems; Performs related tasks as required. KNOWLEDGES. SKILLS AND ABILITIES: Thorough knowledge of business methods, markets and purchasing practices; thorough knowledge of the laws relating to public purchasing; ability to write clear and concise contracts and specifications; thorough knowledge of various grades and qualities of a variety of materials, supplies and equipment used by the County; general technical knowledge of chazacteristics and capabilities of telephone systems; ability to exercise good judgment in developing recommendations and making decisions; ability to communicate effectively, both orally and in writing; ability to establish and maintain effective working relationships with other officials, vendors and the general public. EDUCATION AND EXPERIENCE: Any combination of education and experience equivalent to graduation from an accredited college or university with major course work in purchasing, accounting, mazketing or related field and at least 2 years professional experience in the procurement of materials, equipment and supplies.