Agenda - 06-15-1999 - III - Laserfiche WebLink

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County Roof Building Conditions The following information was provided to the Board as part of the May 11CIP work session agenda materials. No action was taken that evening due to time constraints. The Board on March 4, 1998 approved a contract with CTL Engineering to perform a condition survey of the roof of each County owned facility, and development of a Roof Assessment Management program, at a total cost of $16,900.00. The scope of work included: • Conducting a roof condition survey for each County owned facility; • Establishment of a prioritized maintenance and replacement schedule; • Development of an annual roof replacement /repair budget from 1999 through 2004; and • Development and implementation of a Roof Asset Management Program (RAMP) computer database for managing, tracking, and projecting ongoing needs and associated costs. The contractor provided initial delivery of the project results in fall 1998. Necessary refinements to those documents, as requested by County staff, were delayed for several months during the prolonged illness of the Public Works Director. All work has now been completed, all reports and the RAMP software have been delivered by CTL to Orange County Public Works. A "full site book for the Whitted Human Services Center is provided to the Board as an example of the detailed assessment that CTL has provided to County staff for each County -owned building. The RAMP report outlines the needed roof repairs and replacement by year with associated cost. The Public Works Department Staff has begun addressing these needs as outlined below: • Approximately 4,000 sq. ft. of the Animal Shelter roof was recently replaced, • The old house at the Southern Human Services Center was recently re- roofed; • The roof at Northside Building Two is scheduled to be repaired during May 1999. Public Works staff will continue to schedule and complete roof repairs as identified in the CTL Engineering Roofing Report. County staff solicited and received a proposal from CTL Engineering for roof engineering services. A summary of the proposed scope of work is provided as an attachment. The scope of work to be completed by CTL Engineering includes remedial roof design work for: • Animal Control (approximately 1,200 sq. ft); • Government Services Annex (approximately 432 sq. ft.); • Jail (approximately 18,200 sq. ft.); • Northside Building One (approximately 1,300 sq. ft.); • Richard E. Whitted Human Services Center (approximately 20,300 sq. ft.); • 501 West Franklin Street (approximately 900 sq. ft.); • 503 West Franklin Street (approximately 1100 sq. ft.). The capital investment plan has $473,000 in approved 1998 -1999 funding and a request for $110,000 in 1999 —2000, for roofing consulting services roof replacement and roof repair. Staff requests that the Board approve the proposal from CTL to undertake the remedial roof design work for the projects listed at a cost of $37,000. The Manager recommends that the Board: approve the recommended roof repairs /replacement schedule; approve the CTL Engineering proposal submitted April 30, 1998; and authorize the Purchasing Director to execute incidental paper work necessary to complete this process. Lo"!i