Agenda - 06-21-1999 - 9c - Laserfiche WebLink

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ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 21, 1999 Action Agenda Item No. Q -C SUBJECT: Pocket Park; general review of project and consideration of additional fees for architect DEPARTMENT: Purchasing 8: Central Services PUBLIC HEARING: (Y/N) No ATTACHMENT(S): Agenda abstract June 2, 1998 Agenda abstract January 19, 1999 Cost estimating sheet design sketch computer design sketch INFORMATION CONTACT: Pam Jones extension 2652 TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 Mebane 336-227-2031 PURPOSE: To review details of the pocket park project and to consider a request by Dick Wilkerson, project designer for additional fees. BACKGROUND: During their June 1 meeting, Commissioners requested additional information regarding the cost for and design of the pocket park project for the Skills Development Center. A brief chronology of the steps take to date include the following: 1. The Board originally endorsed the plan on June 2, 1998 via an abstract presented kiy Commissioner Margaret Brown. The minutes of the meeting reflect that the plan was approved and referred to the Chapel Hill Appearance Commission as part of the Skills Development Center project. Further, instructions from the Board included contacting the Chapel Hill Town Manager and Police Chief regarding any special security risks that might be created as a result of the park. Town staff indicated that the project required only staff review, which was carried out. The staff review includes review and comment by the Police Chief. Additional lighting was added to the building to address security concerns and the kiosk was redesigned such that the solid panel stopped 3' from the ground so as to easily see anyone who might be hiding behind it. 2. On January 19, 1999, the Board approved a design contract with Dick Wilkerson and received preliminary cost estimates. The cost estimate cited in the abstract was $77,000. The minutes of that meeting reflect that the Board approved the use of any surplus money in the Skills Development Project Fund and up to $25,000 from the 1997 Park Bond funds. 3. The Town staff completed their review and requested the following changes:: • Planters to be constructed with brick as opposed to the block and sur-wall (stucco-like) finish originally proposed; • The smaller planters that were originally designed to jut out into the sidewalk area must be pulled back onto County property. • Concrete sidewalks are required rather than the brick sidewalks originally proposed. The sidewalks will be scored in 6'x 6' and 3' x 3' squares as shown on the attached drawing. (Note: This work is in the right-of-way, and may be excluded from the project should the County so choose.) The designer has incorporated these changes into the final drawings, which will be available for bidding during the summer. The Board is aware that the Town has downtown improvement money from which they pay fbr on-going downtown improvements (streetscape). Our project is compatible with the streetscape design and the