Agenda - 06-21-1999 - 8s - Laserfiche WebLink

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ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 21, 1999 Action Agenda Item No. $- S SUBJECT: Dickson House: 30 Day Lease Extension for Chamber of Commerce; and Consideration to Allow the Historic Alliance to Remain in the Dickson House Pending Negotiation of Lease Terms DEPARTMENT: Purchasing 8~ Central Services PUBLIC HEARING: (Y/N) No ATTACHMENT(S): Lease extension Warranty deed Operating agreement with Chamber Lease with Chamber INFORMATION CONTACT: Pam Jones extension 2652 TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 Mebane 336-227-2031 PURPOSE: To consider approving a 30 day lease extension for the Hillsborough Chamber of Commerce for space presently leased at the Dickson House; and to consider allowing the Alliance for Historic Hillsborough to occupy the space without a lease until details of a new lease with them can be established. BACKGROUND: On June 8, the Hillsborough Chamber of Commerce president requested a 30-day extension to the Dickson House lease. The Chamber of Commerce plans to relocate their offices, however, they will be unable to complete their move by the end of the current lease period, which expires on June 30, 1999. The action requested of the Board would have the lease extension expire at 12:00 midnight on July 31, 1999. The Historic Alliance, which operates the Visitor's Center from the Dickson House, contacted the County on June 11 to request that they be allowed to continue operation from this location. The Alliance currently shares expenses of upkeep for the Dickson House with the Chamber. It is unclear, however, whether their budget can support the lease amount and grounds care that is now included in the County's lease with the Chamber. The Purchasing Director will meet with the Executive Director of the Alliance to discuss the possibilities and pursue a proposal for presentation to the Board of Commissioners at their August 18, 1999 meeting. It is recommended that the Alliance remain in the space without a tease for the period of August 1 through August 18, or until the Board of Commissioners take action on a lease. It is anticipated that the County will begin maintenance of the grounds beginning August 1 ~`, but that the Alliance will pay for full utilities used at the Dickson House for the period beginning August 1, 1999. This assumes that the 30-day extension for the Chamber is approved. If that were not to be the case, the County would assume grounds care responsibilities effective July 1, 1999 and the Alliance would need to pick up full utilities effective the same date.