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~~~ MINUT35 OF THE ORANGE COUNTY BOARD OF COI~IISSION""r.RS December 18, 1973 The Beard of County Commisa3.oners of Orange County met in regular session in the Commissioners Room of the Courthouse in Hillsborough at 8 o'clock P.M, on Tuesday, December 18, 1973. Members Present: Chairman C. Norman Walker and Commissioners Henry S. Walker, Flora Garrett, Richard E. Whitted and Melvin Whitfield. Members Absent: None. Chairman Walker recognized Mary Scroggs, Chairman of the Chapel Hill School Unit, and Dr. Robert Hanes, Superintendent of the Chapel Hill School Unit. They filed the following: R~TIEW OF REQUEST FOR FUNDS FOR HIGH SCHOOL OCCUPATIONAL ADDITION I. Initial Request for 1973-74 made to Board of Commissioners on June 4, 1973: $500,000.00 TI, In the budget hearings before the Commissioners, the Chapel Hill- Carrbaro Board of Education agreed to a reduction of this request in order to balance the budget reouests with the understanding that the amount so reduced would have first priority in the 1974-75 budget. Thus, this request was reduced by $135,000.00. III. 2t was informally agreed that the necessary authorization would be made by the County Commissioners at the time aontracts were to be awarded. This authorization would be with the anderatanding that no actual call would be made on the additional funds until after July 1, 1974• IV. Bads have been received. The bids are considerably higher than expected. The total construction bid is $741,335.00. V. The Chapel H311-Carrboro Board of Education requeata assistance in order to fund this bid in the following manner: A. In 73'74 C. 0. Budget $365,000.00 B, Deferred to be priority funding 135,000.00 in county 71a.-75 budget C. To be included in Chapel Hill- Carrboro C. 0. budget for 1974-75 2l~.1,335.00 TOTAL $741,335.00 VI. Thus, the Chapel Hill-Carrboro Boar3 of Education requeata authorization from the County Commissioners _°or funds in the amount of $376,335.00. No requeata will be made For these funds until after July 1, ].97~.. This portion of the construction cost will be expended between July 1, 1974 and February 1, 1975. Mrs. Scroggs stated that in order for the Chapel Hill Board of Education to let the contracts on the vocational building that they need a committment from the Board of $2la.1,335.00 to the Chapel Hill-Carrboro School Unit. Discussion ensued on .the proposed bid and construction. Mrs. Scroggs stated that her Board was anxious to award the bid in order to allow the contractors to proceed with the ordering of construction materials. Upon motion of Commissioner Flora Garrett, seconded by Commissioner Henry S, Walker, it was moved and adopted, that the Chapel Hill School Board be authorized to proceed with the letting of the contract of the vocational building. Chairman Walker stated that the Board needed to continue discussion on the Flood Control Insurance Program. Commissioner Flora Garrett stated that she had heard from one citizen of Northern Orange County who was interested in the program. Dissuasion ensued and the matter that a building coda would be needed in order to implement one of the requirements of the Flood Insurance Program was brought into the discussion. Upon mot:.on of Commissioner Flora Garrett, asconded by Commissioner Richard E. Whitted, it was moved, that Orange County adopt a Flead Plain Insurance Program and that an application be filed with the proper Federal agency. Further discussion ensued as the mechanics that would be required to institute the requirements of securing the Flood Plain Insurance for the County. Chairman Walker called for a vote on the motion. Coamtissianers Remy S, Walker, Flora Garrett, Malvin Whitfield and Richard E. Whitted voted ape. Chairman Norman Walker voted nay.