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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: June 30, 1999 <br />Action Agenda <br />Item No. 47-41 <br />SUBJECT: Y2K Implementation Status Report - Orange County Critical Systems and <br />Public Utilities <br />DEPARTMENT: County Manager <br />ATTACHMENT(S): <br />IT Compliance Summary <br />Y2K Essential Services Summary <br />Public Safety Compliance Summary <br />Utilities Y2K Compliance Status Report <br />(distributed under separate cover with <br />6/21/99 agenda) <br />PUBLIC HEARING: (Y /N) No <br />INFORMATION CONTACT: <br />Rod Visser, ext 2300; Pam Jones, ext <br />2650; <br />Jim McGimsey, Y2K Coordinator, ext 3070 <br />Dick Taylor, ext 2276; Sharron Siler, ext 2300 <br />TELEPHONE NUMBERS: <br />Hillsborough 732 -8181 <br />Chapel Hill 968 -4501 <br />Durham 688 -7331 <br />Mebane 336- 227 -2031 <br />PURPOSE: To receive a report on County preparations to deal with Year 2000 technology <br />challenges. <br />BACKGROUND: Experts believe that many computer systems will have at least some <br />difficulties in coping with the challenges presented when the year changes from 1999 to 2000, <br />because of limitations in old computer programming codes. There are concerns that many <br />computer programs and electronic devices with embedded microchips will malfunction because <br />of an inability to correctly recognize dates of January 1, 2000 and beyond. At their April 6, 1999 <br />meeting, the Board approved a contract with McGladrey & Pullen, LLP, to provide assistance to <br />County staff in assessing, correcting, and testing the County's preparedness to continue <br />operations in light of these potential problems. <br />At their May 18, 1999 meeting, the Board received a Y2K implementation status report that <br />outlined the County's critical systems. These systems, as listed below, either already have <br />been repaired as needed, tested, and verified as Y2K compliant, or will have been, by June 21, <br />1999 (to the extent that it is within the County's power to control them). Additionally, in a report <br />transmitted under separate cover, staff have compiled information provided by the major public <br />utilities concerning their efforts to overcome potential Y2K problems. <br />