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26 <br /> SECTION 27 <br /> Records and Reports <br /> Contractor shall maintain its books and records related to the performance of this Contract in <br /> accordance with the following minimum requirements: <br /> a) Contractor shall maintain any and all ledgers,books of account,invoices,vouchers and canceled <br /> checks, as well as all other records or documents evidencing or relating to charges for services, <br /> expenditures or disbursements borne by the County for a minimum period of three (3) years, or <br /> for any longer period required by law, from the date of final payment to Contractor pursuant to <br /> this Contract. <br /> b) Contractor shall maintain all documents and records which demonstrate performance under this <br /> Contract for a minimum period of three(3)years,or for any longer period required by law,from <br /> the date of termination or completion of this Agreement. <br /> c) Any records or documents required to be maintained pursuant to this Contract shall be made <br /> available for inspection or audit,at any time, during regular business hours,upon written request <br /> by a County Representative at Contractor's address indicated for receipt of notices in this <br /> Agreement. <br /> d) Contractor shall provide monthly project reports to County during the contract period,to be due <br /> on or by the 14th day of the month following the month for which the report is being made. <br /> Invoices will not be paid without submittal of accurate and complete reports. At a minimum, <br /> the reports shall include: <br /> i. Program summary of the tonnages of all recyclables recovered by material type. <br /> ii. Residence participation rates. <br /> This will be provided in terms of weekly household Set-Out counts. The Set-Out counts <br /> shall be kept separately for each of the three Towns. <br /> iii. Summaries of the total truck hours required to for the In-Town Curbside collection vehicles <br /> to collect,transport,and unload the Recyclable Materials; <br /> iv. Monthly productivity calculation shown in units of Residences and other collection points <br /> collected per truck hour;and <br /> v. Description of program progress, including any collection complaints or other problems <br /> encountered and how they were resolved. <br /> e) Contractor shall provide an annual costs and revenues report. At a minimum the report shall <br /> include: <br /> i. A summary of operation and maintenance costs for the collection of Recyclable Materials <br /> as governed by this Contract; <br /> ii. Processing costs by material; <br /> iii. Summarized revenue information from monthly reports; <br /> 18 <br />