Agenda - 03-17-2009 - 4f - Laserfiche WebLink

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Consordded Armament'Fred Page 13 of 19 15 20. The State shall assist the Department to comply with all applicable laws,regulations,and standards relating to the activities covered in this agreement. 21. The State reserves the right to conduct reviews,audits,and program monitoring to determine compliance with the terms of this Agreement and its associated Agreement Addenda. 22. The State shall be assured that the Department maintains expenditures of locally appropriated funds(MOE) for maternal health,child health,and family planning program activities equal to,or greater than,that reported on the Staff Time Activity Report for the period beginning July 1, 1984,and ending June 30, 1985. This figure will be increased annually based on a federally accepted inflation index(first updated FY 2000- 2001 Agreement) This revised baseline figure will be calculated and provided to Departments for use in budget preparation. H. DISBURSEMENT OF FUNDS The State shall disburse funds to the Department on a monthly basis;monthly disbursements for each program activity will be based on monthly expenditures reported. 2. Food and Lodging fees will be disbursed to the department by the State(DENR-DEH)in two separate payments in accordance with NCAC T15A:18A. 2900—"Restaurant and Lodging Fee Collection and Inventory Program"in the month following receipt of the signed and completed Budget Form(DENR 2948) and Addendum(DENR 3300). The exception is that Temporary Food Establishment(TFE)fees MUST be collected by the Department and must be expended to support-the food,lodging,and institution sanitation programs and activities. Such fees shall be deemed to have been disbursed to the Department upon their collection. 3. Funds for Childhood Lead Poisoning Prevention will be disbursed once per year. The number of confirmed cases identified in the prior calendar year will determine the amount received by each county. A separate signed and completed Budget Form(DENR 2948)and Addendum(DENR 3300)for Childhood Lead Poisoning Prevention must be submitted by December 31°in order to receive these funds. 4. Payments shall be suspended when expenditure reports are not received by the time specified(see C.4.a.). Payments will resume the month following the receipt of the delinquent expenditure reports according to the DHHS Controllers office schedule for OSC E-Payments issued in November or December of each year for the following calendar year. 5. Total payment by program activity is limited to the total amount of the"Funding Authorization"and any revisions received after the initial"Funding Authorization"notification. 6. Final payments for the SFY will be made based on the Final monthly(May services/submitted in June Report)Expenditure Report. Final payments will be equal to the difference between approved reported expenditures and the sum of previous payments up to the limits of the approved budget. Final payments should be made no later than the June OSC E-Payment period per the DHHS Controller's Office schedule, provided that an Expenditure Report and certification,via the Aid-to-Counties Website for each month have been received by the DHHS Office of the Controller. AMENDMENT OF AGREEMENT Amendments,modifications,or waivers of this agreement may be made at any time by mutual consent of all parties. Amendments shall be in writing and signed by appropriate authorities. J. PROVISION OF TERMINATION Either party may terminate this agreement for reasons other than non-compliance upon sixty(60)days written notice. If termination should occur,the Department shall receive payment only for.allowable expenditures.