Orange County NC Website
Browse       Search
H. Year -End Expenditures: All expenditures must be made by June 30, 2000 in order to be <br />reimbursed from fiscal year 1999 -00 funds. The Grantee must request reimbursement of <br />funds spent in a grant year by August 15 following the last day of that grant year. Any <br />request for reimbursement made after August 15 will be paid from current year grant <br />funds, if such funds are available. Additionally, each Grantee shall submit by May 15 <br />of each year a summary of projected current grant year expenditures for <br />implementation and discretionary funds. <br />V. Allowable/Non- allowable Costs <br />A. Allowable Costs: The allowability of costs incurred under any grant shall be determined in <br />accordance with the general principles of allowability and standards set by the NCDOCCJPP. <br />If the allowability of an expenditure cannot be determined because records or documentation <br />are inadequate, the questionable cost shall be disallowed. <br />B. Expenses Not Allowable: The Grantee may not expend grant funds for the following: a) <br />items not part of the approved budget; b) indirect costs. The Grantee may not expend funds <br />for the following unless specified in the Grantee's plan or application for funding and <br />approved by the NCDOCCJPP: a) construction or renovation of a facility, structure or <br />building; b) purchase of automobiles or vehicles; and c) purchase of buildings and associated <br />land or payment of real estate mortgages or taxes. The Grantee may not expend grant funds <br />for the following unless prior written approval separate from the Grantee's plan and <br />application is obtained from the NCDOCCJPP: a) purchase of raw land or b) entertainment. <br />C. Personnel: All of the duties and services rendered or performed in the activity of this project <br />will be under the Grantee's supervision, and all personnel engaged in the work shall be fully <br />qualified and shall be authorized or permitted under federal, state, and local law to perform <br />such services. Salary and other compensation for county personnel engaged in the work shall <br />be based on established county personnel policies covering qualifications and development <br />and maintenance of job descriptions, and salaries shall be established in accordance with the <br />county's approved pay classification plan. <br />Personnel costs shall not be allowable as costs to be financed in whole or in part with <br />this grant award, unless the position or allowable cost thereof is specifically con- <br />tained within the narrative portion of the application and the approved budget and <br />then only as to the cost therein designated as approved.;:;;: All increases in county <br />personnel salaries and other compensation must be implemented in accordance with <br />the county's personnel polices and pay classification plan, as approved by the County <br />Board of Commissioners. Documentation of such increases shall be made available to <br />the NCDOCCJPP upon request. <br />D. Contracts for Professional Services: The Grantee assures that in any NCDOCCJPP <br />program or project requiring the procurement of contractual services a competitive bidding <br />or competitive negotiation process will be used when appropriate and practical and when <br />required by law or by county policy. In all cases the Grantee shall secure the most cost - <br />effective manner of providing services. In the case where the county opts not to use a <br />competitive process and the cost of contractual services exceeds the range of typical rates for <br />such services in other counties, the NCDOCCJPP may require the county to make a request <br />for proposals or utilize competitive bidding before expending funds for contractual services. <br />Page 7- - -July 1, 1999 to June 30, 2000 <br />