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1999 S Manager - CJPP Grant Acceptanct 1999-2000 - 08-17-1999 - 8p
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1999 S Manager - CJPP Grant Acceptanct 1999-2000 - 08-17-1999 - 8p
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4/22/2013 11:27:49 AM
Creation date
3/13/2009 11:20:40 AM
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BOCC
Date
8/17/1999
Meeting Type
Regular Meeting
Document Type
Agenda
Agenda Item
8p
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Agenda - 08-17-1999 - 8p
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\Board of County Commissioners\BOCC Agendas\1990's\1999\Agenda - 08-17-1999
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The Grantee may deviate from quantities of equipment items in the approved budget as <br />long as the total dollar amount of the equipment budget is not exceeded and the <br />equipment is being purchased at the lowest possible reasonable price, provided written <br />notification is submitted to the NCDOCCJPP prior to purchase. This notification shall be <br />maintained in the project file by both the NCDOCCJPP and the Grantee. In changing the <br />approved budget in the course of a grant year, the Grantee may not transfer a cumulative <br />total of more than $10,000 or 10% of the total award amount, whichever is less, without <br />prior approval of the NCDOCCJPP. This applies to transfers between, among or within <br />the major budget categories. All changes in the approved budget must comply with CJPP <br />policy and requirements in the grant award, and all portions of the grant contract. <br />Requests for approval of budget amendments shall be made in time to allow ten <br />working days for staff review and consideration. Budget amendments may not be <br />made after May 15 of the annual grant period. Transfers not requiring approval must <br />be reported in regularly required financial reports. <br />F. Procurement Standards and Procedures: Grantees shall meet the minimum requirements <br />for procurement standards and procedures contained in State law as further limited in this <br />paragraph. All items procured with NCDOCCJPP grant funds must be the property of the <br />Grantee, not any of its employees or contractors. All procurement shall be accomplished by <br />obtaining adequate and effective competition to the maximum practicable extent consistent <br />with the value and specification of supplies and services to be produced. Publicly advertised <br />procurement with sealed bids and public openings shall be the preferred method. A system <br />of contract administration shall be maintained to assure the following: 1) contractor <br />conformity with the terms, conditions, and specifications of the contract purchase order and <br />2) adequate follow up of all deliveries. The Grantee must maintain procurement records <br />which provide documentation of procurement action including the justification for sole or <br />single source or the negotiated method of procurement. The "cost plus a percentage of cost" <br />method of contracting shall not be used. <br />G. Letting of Purchase Contracts: All purchases of furniture, fixtures, equipment, materials <br />and supplies for the project described in the approved application shall be made at the lowest <br />possible reasonable price. The Grantee agrees to adhere to the following requirements in <br />making such purchases: a) when the purchase will require more than $1,000 but less than <br />$2,500, informal bids shall be awarded to the lowest responsible bidder, taking into <br />consideration quality, performance and the time specified for performance, although if this <br />requirement is in conflict with Grantee county policy, that county policy may be applied; b) <br />all other purchases shall be made through the Grantee's normal commercial purchasing <br />procedures. The NCDOCCJPP reserves the right to establish the price or set the allowable <br />cost value of any items acquired by the Grantee without compliance with these provisions. <br />All new vehicles purchased with project funds must follow formal bid procedures. This <br />procedure involves soliciting sealed bids from qualified sources of supply. The requirement <br />is legally advertised and bids are opened in public. At least two responsible bids must be <br />received and the lowest bid must be accepted. Any vehicle purchase requires prior approval <br />of the NCDOCCJPP. Counties also have the option to make purchases under State contract. <br />All such purchases made with NCDOCCJPP grant funds must result in ownership by <br />the Grantee county of purchased items. <br />Page 6- - -July 1, 1999 to June 30, 2000 <br />
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