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1999 S Manager - CJPP Grant Acceptanct 1999-2000 - 08-17-1999 - 8p
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1999 S Manager - CJPP Grant Acceptanct 1999-2000 - 08-17-1999 - 8p
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4/22/2013 11:27:49 AM
Creation date
3/13/2009 11:20:40 AM
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BOCC
Date
8/17/1999
Meeting Type
Regular Meeting
Document Type
Agenda
Agenda Item
8p
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Agenda - 08-17-1999 - 8p
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\Board of County Commissioners\BOCC Agendas\1990's\1999\Agenda - 08-17-1999
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It is the specific responsibility of the Grantee to ensure that the Board(s) of County <br />Commissioners and any local government body with authority over the Grantee county or the <br />jurisdiction in which the facility or program is to be located approves of the use of a particular <br />site for any operations paid for in whole or in part by NCDOCCJPP funds. Further, title to <br />any property must be held as stated in III. K. above. <br />IV. Operational Procedures <br />A. County Policies In Effect: The Grantee county shall manage the grant funds and ensure that <br />the program operation and all grant fund expenditures are carried out under the fiscal policies <br />of the Grantee county, except where otherwise provided for in this contract. <br />B. Implementation of Project Within Sixty Days: The Grantee agrees to implement <br />NCDOCCJPP projects within sixty days following the grant contract effective date, except <br />as provided below or be subject to automatic cancellation of the grant. An extension may be <br />authorized if requested and justified in writing during the initial sixty -day period. <br />Implementation includes hiring of staff or expenditure of funds as stated in the budget of an <br />approved NCDOCCJPP plan or application. <br />C. Accounting Requirements: Grantee agrees to record all project costs following generally <br />accepted fund accounting procedures. A separate account number or cost recording system <br />must separate all project costs from the Grantee's other or general expenditures. Adequate <br />documentation must be maintained for all project expenditures and commitment of funds. <br />Such financial records and supporting documentation must be retained and available for audit <br />purposes for three years following the end of the grant period. Adequate documentation is <br />defined as follows for each major budget category: <br />Personnel: Documentation must include time and attendance records, payroll <br />periods, .payment rate and a brief description of the service(s) provided. Time <br />Reports must be signed by the employee and supervisor. This requirement applies to <br />all personnel paid from NCDOCCJPP grant funds. All salary increases must comply <br />with CJPP policy and be approved as a part of the annual grant submission or in <br />subsequent program/budget amendment requests. <br />2. Contractual Services: For individual contractual service providers, documentation <br />must include the signed contract, time and attendance reports showing time period, <br />payment rate, hours per day and service(s) provided. Documentation must be signed <br />by the contractual service provider and the project director. In case of organizations <br />performing professional services, documentation must include a detailed billing <br />indicating services performed or products delivered, payment rate consistent with <br />contractual agreement, and approval by the project director. <br />3. Travel: Documentation must be detailed, to include date, destination, mileage, <br />reason for travel, and itemization of expenses. Receipts for parking, tuition, <br />registration, and lodging are required. Expense vouchers will include the signature <br />of the employee and supervisor. Travel expenses shall not exceed those approved by <br />the Grantee county. Travel in permanently assigned county vehicles purchased with <br />CJPP funds must be documented on a travel log and kept available for reviewing <br />during monitoring visits. <br />Page 4- - -July 1, 1999 to June 30, 2000 <br />
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