Orange County NC Website
Browse       Search
<br />ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />Action Agenda <br />Item No. g-.~_ <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: September 7, 1999 <br />SUBJECT: MINUTE PREPARER CONTRACTS <br />DEPARTMENT: County Commissioners <br />Planning Department <br />ATTACHMENT(S): <br />Yes - 2 contracts <br />INFORMATION CONTACT: <br />PUBLIC HEARING: (Y/N) Na'°. <br />BUDGET AMENDMENT: (Y/N) No <br />Beverly A. Blythe, 2130 <br />Craig Benedict, 2592 <br />TELEPHONE NUMBERS: - -ext. 2130 <br />Hillsborough 732-8181 <br />Chapel Hill 968-4501 <br />Durham 688-7331 <br />Mebane 227-2031 <br />PURPOSE: To consider for approval two contracts between the County of Orange and Becky <br />Butler and Candace V. Roberts, for the preparation of County Commissioners and Planning Board <br />meeting minutes. <br />BACKGROUND: Staff in the Office of the Clerk to the Board of County Commissioners expends <br />significant time and energy transcribing and preparing written BOCC meeting minutes. During the <br />budget process, Commissioners decided to outsource minute preparation. to enhance efficiency and <br />free the Clerk's staff to perform other duties. The proposed contracts are based on a cost of $65.00 <br />per hour of recorded tape. <br />FINANCIAL IMPACT: Staff estimates that the FY 1999-2000 costs of these contracts will be in <br />the range of $9,000 to $11,000, based on an estimate of 40-50 Commissioner and Planning Board <br />meetings at an average of three hours each. Funds are included in the budgets for the Clerk's office <br />and for the Planning Department. <br />RECOMMENDATON(S): Approve the two contracts and authorize the Chair to sign on behalf <br />of the Board. <br />