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0 <br />P1MS Contract Consultant Statement of Work <br />• Information Technologies, including GIS division <br />Secondary stakeholders include: <br />• Finance <br />• Planningllnspections <br />• Town of Chapel Hill Finance Department <br />• Town of Carrboro Finance Department <br />• Town of Hillsborough Finance Department <br />• Town of Mebane Finance Department <br />• City of Dufiam Finance Department • <br />• Adjacent ,County's Land Records divisions (Durham, Chatham, Alamance, <br />Caswell and Person) <br />This project will also identify areas of improvement in the stakeholders' business process <br />related to taxation. Areas to be considered include: <br />• Customer queries for all aspects of land records, property valuation and payment <br />status. <br />Phase Details <br />Orange County sees three distinct phases in which consulting work may be needed. <br />Contract Development Phase <br />This phase involves the development of a detailed contract between Orange County and <br />the proposed software vendors, Patriot Systems and~IlS, Inc. The consulting vendor <br />would take a primary role in outlining the specific deliverables of the.contrail, the <br />milestones for delivery and payment, enforcement mechanisms and all other aspects of <br />the contrail ensuring successful delivery of software to Orange County. The County's <br />attorney, the County's Purchasing department, the vendors and the stakeholder <br />departments will be closely involved. <br />Implementation Plan Development Qhase <br />This phase involves developing a detailed implementation plan in which individual tasks <br />are identfied, prioritized, dependencies are established and documented in a project <br />plan. Also included would be a risk management plan and communication plan. <br />Project Management Phase <br />This phase would involve consultants actively tracking the progress of all project related <br />tasks, noting slippages, providing communications to all involved and tracking all <br />activities relevant to the project. <br />Scope of Work and Deliverables -Contract Development Phase <br />The primary requirement of this phase of the overall project is to develop a contract <br />which ensures a • successful, implementation of a property records management and <br />taxation business process and software application suite that is within time, budget and <br />performance specifications. <br />Sept 8, 2008 = 3 - Orange County IT <br />