2009-002 Tax - BSCA Systems Consulting - Contract for System Evaluation (Software Consulting-Revenue-Assessors)

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County of.Orange,.NC:.and BSCA, Inc. -Software...Consulting ..................................................................2.of 4........................................... BSCA Consulting Contract with Orange County, North Carolina Barry Strock Consulting Associates, Inc., (hereinafter referred to as BSCA) offices located at 154 Rosemont Street, Albany, NY 12206, will provide consulting services to Orange County, North Carolina (hereinafter referred to as "COUNTY") with offices located at County of Orange, Finance Department, 129 East King Street, Hillsborough, North Carolina 27278. As defined in the proposal for services attached as Exhibit A and incorporated herein by reference to the same, BSCA will provide consulting services in scope and general quantity as descnbed more fully on Attachment A. II. Cha es Ex nses and Pa ent Terms Expgnses Expenses include: gravel costs such as lodging, meals for BSCA staff or for County staff during working meals, public transportation (taxis, bus, train, plane or car rental) or private transportation at forty-five cents (.45) per mile from BSCA offices plus tolls and parking charges. Additional reimbursable expenses include telephone, postage or shipping chazges and any Orange County or other local or state or other required licensing permits, fees or taxes. Countv Provisions The County will be responsible to provide printing, duplication or reproduction services and will assume all distribution costs for sending materials to the desired parties. ~,avm~ent_Terms Terms of payment are net thirty days (30) from the date of receipt of an "Approved Invoice". For purposes of this Agreement, an Approved Invoice is an invoice submitted to the County containing specific and detailed entries and that is approved by the County's Information Technology Director. Deposit A refundable deposit of $500 (five hundred dollars) shall accompany the return of this Agreement to BSCA once it is executed by the County. This refundable deposit will be credited towards the first invoice rendered to the County under this Agreement. Hours Rate An hourly rate of $I60.~ per hour will be charged for all services rendered under this Agreement plus travel time and other costs incurred during the carrying out of the duties associated with this Agreement. BSCA will provide a detailed itemization of all tasks and hours expended. Howly rates will be billed as the actual time expended at 15-minute minimum intervals. Thus, for example, if 25 minutes is expended, then one half hour is billed. Billing will be as follows: On-site hours at the County or other directed sites as time is expended. Travel Hours will be billed at 60% of the time expended in traveling from BSCA Geneva [near Rochester] or Albany offices in New York. Off-site hours for services rendered that are to be provided for any preparation, consultation, research, analysis, evaluation, or presentations associated with this contract are billed as time is expended. Amount Payable The total BUDGETARY amount payable to BSCA pursuant to this Agreement, including all hourly rate charges and expenses, shall not exceed $45,000.00. This Agreement must be amended in writing if the parties desire to contract for services or expenses in excess of