Agenda - 02-17-2009 - 4g - Laserfiche WebLink

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7 • WITH CARRBORO & HILLSBOROUGH The Feeling Never Leaves You Minutes of January 29th Conference Call (Replaces January 20th board meeting rescheduled due to snow conditions). Proposal to contract with the Hyland Group 10AM (Recorded) via AT&T Conference Calling Services On-Call: Mark Sherburne, Chairman Greg Overbeck, Chapel Hill Chamber of Commerce Dave Gephart, Alliance for Historic Hillsborough Jim Ward, Town of Chapel Hill Council Frances Dancy, Town of Hillsborough Board Creston Woods, Carolina Inn Linda Convissor, UNC Bob Ward, Orange County EDC Board Staff: Laurie Paolicelli, Director; Tina Fuller, Administrator Absent: Rick Strunk(approval sent via email) Lee Pavao,non-voting Dwight Bassett, non-voting James Harris, non-voting Commissioner Barry Jacobs Tina Fuller welcomed the group and reported that we have a Quorum and that the call was being recorded. She turned it over to Mark Sherburne, Chairman. Mark welcomed the group and explained that this board needed to vote on the contract with the Hyland Group sales firm in order to move the contract to the BOCC agenda in February. Sherburne reminded the group of the minutes of the August meeting in which the board discussed and approved the need for a sales arm in DC to help the Bureau fill hotel rooms. DC is the home of the largest number of associations, as well as the largest number of destination sales firms (for this reason). DC is also home to the largest concentration of Carolina Alumni outside of the state. Many of these Alumni make decisions on where to hold meetings and the Bureau and hotels are hoping to convert that passion for Chapel Hill into booked business. The Ram's Club in DC will work with the Hyland Group through the Bureau's relationship with Tar Heel Sports Marketing.