Agenda - 02-03-2009 - 6d - Laserfiche WebLink

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• io PIMS Contract Consultant Statement of Work • Convert documented functional requirements into enforceable contractual deliverables of delivery schedule, budget and performance standards • Attribute all deliverables to specific parties (vendors and Orange County) • Contractually assign integration roles to specific parties • Contractually assign data conversion roles to specific parties • Develop mechanisms for monitoring and enforcing contract deliverables Scope of Work and Deliverables Implementation Plan Phase The following outlines the scope of work to be undertaken to complete the initial project planning phase of the overall project and may be augmented by additional tasks: • Confirm stakeholders' areas of interest and validate the scope, organization, and direction of the project to all identified stakeholders • Work with stakeholders, IT, and vendors to develop and manage a full and detailed implementation plan • Establish and document task dependencies • Document resources available for project and develop resource plan • Project plan for negotiating a comprehensive set of vendor contracts • Create and maintain detailed project plan with tasks, resources (both internal and vendor supplied), milestones, and deliverables • Develop and maintain business processes • Develop change management processes • Work with IT Senior Analyst and vendor to plan data conversion • Assist in estimating full project implementation costs, including (but not limited to) software acquisition, hardware acquisition, software configuration and enhancement, project management costs, training costs, and data conversion costs • Estimate ongoing sustaining costs • Work with IT Business Analyst to create communications plan • Develop and manage a change management strategy • Work with stakeholders to develop and coordinate a test plan with go-live criteria • Include integration planning in implementation Scope of Work and Deliverables - Implementation Plan Phase. The following outlines the scope of work to be undertaken to complete the project management phase of the overall project and may be augmented by additional tasks: • Track performance of vendors and County staff against project plan • Escalate any slippages of performance against schedule to stakeholders • Advise on contingency,options in the event of delivery slippage or resource disruptions • Conduct regular meetings among stakeholders • Update project plans at detailed and executive levels • Manage all scope change requests within change management process Sept 8,2008 -4- Orange County IT