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5 <br /> (2)Lodging <br /> Lodging expenses will be reimbursed at the actual cost of the room,provided: <br /> -The lodging is reasonably priced in relation to the area. <br /> -The traveler takes advantage of special convention or negotiated rates. <br /> The Finance Department reviews in advance the requested lodging reimbursement <br /> rate.Any rate not in accordance with the above provisions requires the County <br /> Manager's advance approval. <br /> For reimbursement,the paid bill for lodging must be attached to the traveler's <br /> Travel and Expense Statement. <br /> A County traveler sharing a room with a non-county employee will be reimbursed at the <br /> single occupancy rate only. <br /> (3)Meals <br /> The daily allowance for meals for in-state travel twill be in accordance with the meal portion _---{Deleted:is$33.00 j <br /> of the second tier of M&IE (meals and incidental expense) rates established under IRS <br /> guidelines which are currently the total M&IE rate less$3 per day. The daily allowance for <br /> meals for out of state travel will be paid in accordance with the meal portion of the M&IE <br /> rates established under IRS guidelines for the travel destination location. Meals for partial <br /> day travel will be reimbursed with the approval of the appropriate supervisor based on the <br /> meal breakdown in the per diem schedule .The Financial Services Department shall adjust <br /> the per diem rates when it receives notification of a per diem rate change to be effective at the • <br /> later of the beginning of the subsequent month or whenever the new rate is effective.. ___-..--f Deleted:Meal reimbursements for <br /> (4)Registration Fees overnight and out-of-state trips will be <br /> made according to the following <br /> Conference,convention or training registration fees may be paid in advance by the County or sclnedule:1 <br /> the traveler.Paid receipts are required for reimbursement when fees are,paid by the traveler, Breakfast$5.00 9 <br /> (5)Parking Fees <br /> Lunch: <br /> Paid receipts are required for reimbursement of parking fees.Tips to parking attendants will Deleted:not <br /> not be reimbursed. <br /> (6)Telephone Charges Deleted:in advance <br /> A personal "safe arrival"three minute telephone call is authorized.Business telephone calls <br /> will be reimbursed with sufficient justification using the Travel and Expense Statement. <br /> (7)Non-reimbursable Items <br /> +Alcoholic Beverages <br /> +In Room Movies <br /> +Family or Other Traveling Companions'Expenses <br /> +Maid Services <br /> +Red Cap Services(except for those with a handicap or special needs) <br /> (8)Cancellations <br /> In the event of canceled travel plans,it is the traveler's responsibility to pursue all available <br /> refunds.The County will reimburse non-refundable costs if the cancellation is the result of a <br /> County action, an emergency, or any other situation deemed reasonable by the appropriate <br /> department head or supervisor. Non-refundable items must be reported to the Finance <br /> Department. <br /> b.Non-overnight Travel <br /> (1)Advances <br /> With the exception of registration fees,travel advances will not be made for non-overnight <br /> travel. <br /> • <br /> • <br />