Agenda - 01-22-2009-13-1 Info BOCC Questions re Outside Agencies Funded

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�-Forry --jor, +-em MEMORANDUM TO: Laura Blackmon, County Manager FROM: Gwen Harvey, Assistant County Manager DATE: December 30, 2008 RE: BOCC Questions re: Outside Agencies Funded in 08-09 with Caveats At the BOCC meeting on December 1, 2008, during discussion of proposed changes in the allocation of funding for outside agencies in the FY09-10 budget process, questions were raised about two agencies approved for funding in FY08-09 with caveats suggested by the Human Services Advisory Commission(HSAC). This memorandum provides an update regarding the status of the two agencies—the Hillsborough Youth Athletic Association and the Piedmont Wildlife Center. Hillsborough Youth Athletic Association (HYAA) Incorporated in 1976,the mission of HYAA is to provide recreational baseball opportunities for the children of northern Orange County. They strive to provide a fun, safe, and enjoyable program to the children who play in the program through education in the game of baseball, teamwork, good sportsmanship, and respect for others. The BOCC approved funding in the HYAA requested amount of$23,625 in FY07-08. HSAC recommended funding in the amount of$10,000, a lesser allocation given their concerns about the lack of evidence supporting outreach to and participation by diverse youth. The performance agreement with HYAA for FY08-09 included the following language to draw attention to this concern, as was expressed orally to their leadership during the application review process—"HYAA shall identify {in it's semi-annual and annual reports to the County} concrete steps taken and verifiable results achieved through outreach, recruitment, and scholarship assistance to increase participation among diverse ethnic minority, cultural, and socio-economic groups residing in Orange County". On December 17, 2008, County staff met with the Board leadership of HYAA to review the contract caveat and brainstorm proposals for attaining success during the fiscal term. Various ideas emerged for further exploration and implementation by HYAA—conducting a canned food drive to benefit Orange Congregations in Mission(OCIM),using goodwill ambassadors and personal influence to reach members of minority communities, enhancing ways and means for parents and other partners to donate to the scholarship assistance fund and promoting the fund more widely, and continuing to consult and collaborate with Orange County Recreation and Parks on mutual goals. HYAA leadership will also attend a future HSAC meeting to provide a briefing about their on- going work and clear commitment to diversity. They remain very open to ideas and suggestion 1