Agenda - 01-22-2009 - 6a - Laserfiche WebLink

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2 Develop a proposed charge and composition for a proposed community advisory group, including proceeding with advertising for potential members, to help address issues and concerns related to the operations and impacts of the solid waste transfer station: Olver, Inc. has proposed organizing a Community Advisory Group (CAG) composed of residents living in the vicinity of the final transfer station. The purpose of the CAG would be to provide a pathway to directly connect the impacted community with the consulting team, Solid Waste Management, County Management, and the Board of County Commissioners. Volunteer membership would be solicited through an open invitation to attend a public informational meeting. Members would be expected to serve as conduits of news, information, and concerns to and from their neighbors and affiliates. The CAG would be singularly focused on working with the County to help ensure the transfer station will be the best it can be in design, development, and operational standards. The optimum size for the CAG would 10-20 residents, but no willing, committed participant will be turned away. Please see attached memorandum (Attachment 1) from Olver, Inc. regarding establishment of the Community Advisory Group for more detailed explanation of the purpose, charge, formation, selection/make-up, schedule, duration, and meeting facilitation. Report on Progress of negotiations, appraisals, surveys, assessments etc. for the two sites: • Certified letters were sent to each of the two property owners on December 22 notifying them of the BOCC's decision on December 11 and requesting permission for on-site evaluations, surveys, etc. The Site 056 owner responded in a letter dated December 26 that only after the County Manager "meets with West 54, LLC member in person and commits to a contract to purchase" will West 54, LLC then review Orange County's request to enter the property. On January 7 Orange County sent a second letter to West 54, LLC acknowledging receipt of the denial of authorization to enter the site and issued a 30-day right of entry notice pursuant to NC General Statutes, effective February 6. The Site 759 owner, the Orange Water and Sewer Authority (OWASA), has indicated that the matter will be discussed by the Board of Directors at the January 22 meeting, therefore permission has not yet been granted. County staff met and discussed anticipated on-site activities with OWASA staff on January 12. If OWASA's Board denies entry to the property at the January 22nd meeting, then presumably 30-day right of entry notice would be issued with a further delay in entering the property until late February. • The current delay caused by the refusal of entry for Site 056 will delay conclusion of the assessment/negotiation activities until about April 1, possibly allowing for discussion and site selection decision at the April 7 BOCC meeting. Further delay caused by a potential OWASA denial of entry would add approximately 2-3 weeks to that schedule, possibly delaying presentation to the BOCC until the May 5 meeting. • Staff is finalizing negotiations with Cushman & Wakefield of Cary, NC to conduct property appraisals of the two sites. Cushman & Wakefield indicates it can complete its work on both sites within 35 days of authorization to proceed. • Summit Engineering of Hillsborough is currently under contract to the Solid Waste Department for surveying services and can respond expeditiously following authorization to proceed. • Olver has provided an attachment (Attachment 2) that details its site evaluation and pre- permitting process and status.