Agenda - 01-22-2009 - 4m - Laserfiche WebLink

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ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: January 22, 2009 Action Agenda Item No. . - SUBJECT: AudioNideo Equipment and Installation for Solid Waste Operations Center DEPARTMENT: Purchasing and Solid Waste PUBLIC HEARING: (Y/N) No Management ATTACHMENT(S): INFORMATION CONTACT: Proposal Pam Jones, 245-2650 Gayle Wilson, 968-2885 PURPOSE: To authorize the acquisition and installation of audio/video equipment in the training/meeting room of the new Solid Waste Operations Center. BACKGROUND: The building program for the new Solid Waste Operations Center contemplated the construction of a training/meeting room which would contain audio/video capabilities to support the various meetings that were likely to occur at the Center. To ensure the system would work as anticipated, the County entered into an agreement with CHT of North Carolina, Inc. of Chapel Hill and its sub-consultant, KONTEK Systems, Inc. of Durham, to design the power and communications plan, which has now been constructed. In addition, staff consulted the County's Information Technologies Department (IT) and the Clerk's office for input as the system was being designed. Further communication with IT will be necessary throughout installation for proper data/CATV coordination and to acquire a system computer. The hardware purchased for this system would be bought through KONTEK Systems, Inc. at General Services Administration (GSA) contract pricing or better. A consolidated purchase which incorporates hardware (GSA pricing or better), installation, programming and training from a single vendor will ensure all pieces are coordinated to function as the system was intended and as the room was designed. These systems are technical and complex and the potential for non-performance or improper functioning is high if not installed properly. The single point of contact method of acquisition and installation will promote greater accountability with clear responsible parties should the system not function as designed and installed. The specialized nature of the audio/video equipment prompted its purchase outside of the construction contract. This will ensure the installation is consistent with the County's specific needs and will avoid unnecessary contractor markup.