Agenda - 01-22-2009 - 4h - Laserfiche WebLink

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• io PIMS Contract Consultant Statement of Work • • Convert documented functional requirements into enforceable contractual deliverables of delivery schedule, budget and performance standards • Attribute all deliverables to specific parties(vendors and Orange County) • Contractually assign integration roles to specific parties • Contractually assign data conversion roles to specific parties • Develop mechanisms for monitoring and enforcing contract deliverables Scope of Work and Deliverables Implementation Plan • Phase The following outlines the scope of work to be undertaken to complete the initial project planning phase of the overall project and may be augmented by additional tasks: • Confirm stakeholders' areas of interest and validate the scope, organization, and direction of the project to all identified stakeholders • Work with stakeholders, IT, and vendors to develop and manage a full and detailed implementation plan • Establish and document task dependencies • Document resources available for project and develop resource plan • Project plan for negotiating a comprehensive set of vendor contracts • Create and maintain detailed project plan with tasks, resources(both internal and vendor supplied), milestones, and deliverables • Develop and maintain business processes • Develop change management processes • Work with IT Senior Analyst and vendor to plan data conversion • Assist in estimating full project implementation costs, including (but not limited to) software acquisition, hardware acquisition, software configuration and enhancement, project management costs, training costs, and data conversion costs • Estimate ongoing sustaining costs • Work with IT Business Analyst to create communications plan • Develop and manage a change management strategy • Work with stakeholders to develop and coordinate a test plan with go-live criteria • Include integration planning in implementation Scope of Work and Deliverables - Implementation Plan Phase The following outlines the scope of work to be undertaken to complete the project management phase of the overall project and may be augmented by additional tasks: • Track performance of vendors and County staff against project plan • Escalate any slippages of performance against schedule to stakeholders • Advise on contingency'options in the event of delivery slippage or resource .disruptions • Conduct regular meetings among stakeholders • Update project plans at detailed and executive levels • Manage all scope change requests within change management process Sept 8,2008 -4- Orange County IT