P-0550 - Vehicle Use Policy - 08-16-2000

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• d. Employees using Motor Pool vehicles will complete the "Mileage Record for Orange County Motor Pood Vehicles" form at the end of each day's use and return it to the Public Works Department staff at the end of the reservation period. These forms are provided at the time vehicles are checked out. Maintain records of all fuel obtained from sources other than the Public Works fuel dispensing facility. Records are to include dates, odometer readings, and number of gallons each time fuel is acquired. A record of all transactions for each month is to be provided to the Public Works Department on the first working day of the month for the prior month. Employees may wish to obtain a County fuel charge card from the Finance Department for out of town travel. f. Employees are responsible for parking Motor Pool vehicles at the Public Works Facility at the end of the reservation period. If the employee returns after hours the employee may choose to leave the vehicle at another County facility. However, it is the employee's responsibility to return the vehicle to Public Works by 8:00 a.m. the following morning in order that next day reservations maybe filled without delay. 7. Emergencies i a. Breakdown The employee shall cease operation of the vehicle as soon as possible and shall call the Motor Pool Supervisor for assistance if any of the following events occur: • .oil light comes on or oil gauge drops to zero; or • temperature light comes on or temperature gauge shows the vehicle is becoming abnormally hot; or • the brake warning light comes on; or • other problems with vehicle. operation occur that indicate the vehicle should no longer be driven. 2. In the event of breakdown (any location) during normal business hours, the employee will contact their supervisor or Department Head and the Orange County Motor Pool at 245-2632 or 245-2625. The Motor Pool Supervisor or designee will provide further instructions. 6