P-0550 - Vehicle Use Policy - 08-16-2000

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u e. Departments where a vehicle is permanently assigned are responsible for the periodic cleaning and washing of the vehicle. f. Each employee driving a County vehicle is responsible for/required to: • Physically operate the fuel dispensers at the Public Works facility. Instructions regarding the operation of the automated fuel dispensing system are posted at the facility. • Maintain records of all fuel obtained from sources other than the Public Works fuel dispensing facility. Records are to include dates, odometer readings, and number of gallons each time fuel is acquired. A record of all transactions for each month is to be provided to the Public Works Department on the first working day of the month for the prior month. • Ensure that vehicle is parked at the building location designated by the Department Head • Ensure that the vehicle is scheduled for routine maintenance through the Public Works Department. "Service due" information is contained on a sticker located on the driver's side sun visor. • Notify the Motor Pool staff immediately upon noticing any impairment in vehicle performance. 6. Motor Pool Fleet Vehicles a. Upon authorization of the appropriate Department Head, the employee may contact the Public Works Department and place a reservation for a Motor Pool fleet vehicle. The employee will provide the following information when making the reservation: • date(s) needed • hours needed • destination • number of passengers b. Employees will pick up the vehicle at the Public Works Department, Highway 86 North, Hillsborough at the reservation time unless directed otherwise. Checkout documents are provided at checkout time. Employees are to notify the Public Works Department as quickly as possible after learning that a motor pool vehicle reservation is no longer needed in order that the vehicle can be reassigned. • 5