P-0550 - Vehicle Use Policy - 08-16-2000

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ORANGE COUNTY VEHICLE USE POLICY • In the case of the department head personally, any assignment of a take home vehicle • requires the advance approval of the County Manager. c. Each Department Head shall periodically review any take-home assignment(s) to ensure that the criteria continue to be met. Department Heads will consult with the Finance Director to ensure that applicable IRS rules are observed in the use of take-home vehicles. d. For the purpose of this policy, the daily commute to and from the employee's duty station and normal meal periods within duty hours are considered official use. e. No passengers may be transported in take-home vehicles except as required for official duties. The Public Works Department will notify the Department Head at least 30 days in advance of the expiration of the inspection sticker and the license tag of a take-home vehicle. Once notified, it is the responsibility of the vehicle operator and/or Department Head to schedule vehicle inspection, tag renewal, etc. prior to their expiration. The Department Head will ensure a vehicle is not driven without current inspection sticker and license tag. g. The employee will ensure that the take-home vehicle is parked in a safe location at the employee's residence when not in use for County business. If the • • employee is vacationing and will be away from the home for an extended period of time, the Department Head may designate that the vehicle be parked at an alternative location, such as at a County building. h. Departments to which a vehicle is permanently assigned will be responsible for the periodic cleaning and washing of the vehicle. Each employee driving atake-home is responsible for/required to: • physically operate the fuel dispensers at the Public Works facility. Instructions regarding the operation of the automated fuel dispensing system are posted at the facility. • maintain records of all fuel obtained from sources other than the Public Works fuel dispensing facility. Records are to include dates, odometer readings, and number of gallons each time fuel is acquired. A record of all transactions for each month is to be provided to the Public Works Department on the first working day of the month for the prior month. • ensure that the vehicle is scheduled for routine maintenance through the Public Works Department. "Service due" information for each vehicle is contained on a sticker located on the driver's side sun visor. • notify the Motor Pool staff immediately upon noticing any impairment in • vehicle performance. 3 Prepared: 08!16/00 Printed:09/29A70